Basic Ordering Agreement: Definition, Terms, Example
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What is a Basic Ordering Agreement?
A basic ordering agreement, or a BOA for short, is what is known as a written instrument of understanding and is not a contract. The basic ordering agreement between an agency and a contractor establishes pricing methods when the price of goods or services will be unknown.
A basic ordering agreement cannot be used to restrict competition and must include terms and conditions for the delivery of the goods or services. The BOA is different from another common agreement called a "blanket purchase agreement." The basic ordering agreement focuses on establishing a pricing structure, whereas the blanket purchase agreement deals with establishing charge accounts with a price list in place.
Common Sections in Basic Ordering Agreements
Below is a list of common sections included in Basic Ordering Agreements. These sections are linked to the below sample agreement for you to explore.
Basic Ordering Agreement Sample
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For
GenVec, Inc:
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For
SAIC-Frederick, Inc:
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x /s/ Douglas J.
Swirsky
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x
/s/ Eugene B.
Anderson
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Name: Douglas J. Swirsky, CPA,
CFA
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Eugene B.
Anderson
Name:Subcontracts Supervisor
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Title: Senior VP and Chief Financial
Officer
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Title:
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Date: November 2, 2009
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Date: November 3,
2009
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a.
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that
the Subcontractor has adequate capability and technical expertise to
furnish all services, qualified personnel, materials, supplies, facilities
and other resources as may be required under this
BOA;
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b.
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that,
as the need for specific work related to the requirements of this
Agreement is identified, SAIC-F shall issue a Request for Quote (RFQ) for
this specific work;
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c.
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that,
when a RFQ is received by the Subcontractor pursuant to this Agreement,
the Subcontractor shall respond with a proposal or provide an indication
that it is not responding to the particular
RFQ;
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d.
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that
each RFQ shall clearly state:
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i.
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The
due date for proposals;
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ii.
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A
detailed description of the supplies or services to be
required;
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iii.
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Applicable
quality standards;
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iv.
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Delivery
Schedules, place of delivery, inspection and acceptance
requirements;
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v.
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Technical
Evaluation Criteria, as required;
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vi.
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Specific
terms and conditions, as applicable;
and
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vii.
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Specific
instructions for proposal
submission.
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e.
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that
SAIC-F shall award Task Orders, at its discretion, based upon responses to
RFQs issued pursuant to this Agreement, and that each task order award
shall be made based upon the award factors specified in the RFQ for the
specific requirement;
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·
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Reporting,
tracking and segregation of incurred
costs;
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·
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Reporting
on job creation and preservation;
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·
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Publication
of information on the Internet;
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·
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Protecting
whistleblowers; and
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·
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Requiring
prompt referral of evidence of a false claim to the inspector
general.
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A.
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Definitions
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B.
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Flow
Down Provision
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C.
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Segregation
and Payment of Costs
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D.
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Prohibition
on Use of Funds
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E.
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Publication
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F.
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Registration
requirements
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G.
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Utilization
of Small Business
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H.
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Other
Reporting Requirements
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7.1
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Content. Invoices
shall be provided in the same manner as set forth in the Estimated Cost
Worksheet for each Order and contain, at a minimum, the following
information: subcontract number, labor categories, hourly rates, labor
hours, fringe rate, extended totals by category, material, indirect rates,
general & administrative rates and other direct costs detail shall be
separated from labor costs. Invoices shall clearly reference a
unique invoice number on each invoice, period of incurred costs, invoice
date and withholding amount. All invoices shall be submitted in
US Dollars ($USD).
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7.2
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Format. Invoices
should be provided electronically (in .pdf format or other commonly used
format) to: apinvoices@mail.nih.gov
Where electronic invoices are not possible, hard copies may be mailed
to:
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7.3
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Timing. Properly
formatted invoices shall be generated monthly and delivered to SAIC-F not
later than close of business on the 15th calendar day of each
month. In the event the day specified falls on a weekend or
federally-recognized holiday, invoices shall be due to SAIC-F by close of
business on the next business day. In consideration of the need
to provide timely invoices to SAIC-F, the parties hereby agree that
failure to comply with the schedule herein shall result in a two percent
(2%) net reduction of the invoice value. Only SAIC-F's
Contractual Representative has the authority to deviate from this
schedule.
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8.1
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Payment
Terms. SAIC-F may, at its discretion, require
Subcontractor to substantiate invoices by evidence of actual payment and
by individual daily job time cards, or other substantiation approved by
the SAIC-F. SAIC-F's ability to request additional
documentation will not invoke the two percent (2%) net reduction of the
invoice value discussed in Section 7.3 above. SAIC-F shall pay
in U.S. dollars ($USD) the invoice within 30 days after receipt of a
proper invoice. Unless specifically authorized in writing by
the SAIC-F, the Subcontractor is not authorized to perform and the SAIC-F
is not obligated to reimburse the Subcontractor for work performed on an
Overtime or Shift Premium basis. FAR 52.247-34
F.O.B. Destination shall apply to any applicable deliveries
made under this Agreement.
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8.2
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Materials, Supplies and other direct
costs. Materials, supplies and other direct costs,
including travel (if authorized), will be reimbursed on an actual-cost
basis in accordance with consistently applied Generally Accepted
Accounting Principles or, if applicable, as prescribed in Section 9.0
"Travel". Where materials are withdrawn from inventories, cost
must be determined in accordance with proper accounting practices
consistently followed by Subcontractor. Subcontractor shall
support all material cost claims by submitting invoices, storeroom
requisition receipts, expense reports, or other substantiation acceptable
to SAIC-F.
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8.3
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Certification. Subcontractor
agrees that invoices submitted under this Agreement constitute a
certification that the costs included are accurate, allocable to this
Agreement, and allowable under the terms and conditions of the same and
all personnel charged to this Agreement will meet the applicable minimum
education and experience qualifications required for the labor category
billed.
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10.1
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Agreement
Attachments. The following attachments are provided with
this Agreement and incorporated in full force and effect as described in
Section 10.2—Order of Precedence:
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Attachment
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Description
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Pages
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1
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Statement
of Work
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3
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2
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ARRA
Representations and Certifications (Part G)
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3
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10.2
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Order of
Precedence. In the event of an inconsistency or conflict
between or among the provisions of this Agreement, the inconsistency shall
be resolved by giving precedence in the following
order:
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10.2.1
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This
Agreement including any provisions, terms and conditions and
attachments
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10.2.2
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Orders
issued hereunder
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10.2.3
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Specifications
and/or drawings
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10.2.4
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Other
documents or exhibits when attached
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12.1
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The
following authorized representatives are hereby designated for this
Agreement:
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FOR
SUBCONTRACTOR:
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FOR
SAIC-F:
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Technical:
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Technical
(COTR):
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Jason
Gall
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Dr.
Criss Tarr, Sc.D.
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Director
of Research, Head of HIV
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Director,
VCMP
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65
W Watkins Mill
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SAIC-Frederick,
Inc.
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PO
Box B
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Gaithersburg,
MD 20858
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Frederick,
MD 21702
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Tel.
No. +
12406320740
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Tel.
No. 301-228-4017
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Email jgall@genvec.com
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Email ctarr@mail.nih.gov
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Contractual:
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Contractual
(Contracting Officer)::
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Michael
Tucker
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Eugene
Anderson
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Head
of Business Development
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Contracting
Officer
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65
W Watkins Mill
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SAIC-Frederick,
Inc.
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PO
Box B
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Gaithersburg,
MD 20858
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Frederick,
Maryland 21702
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Tel.
No. +12406320740
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Tel.
No. 301-228-4008
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Email mtucker@genvec.com
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Email andersoneugene@mail.nih.gov
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Invoices:
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Invoices/Administrative
(Contract Specialist)::
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Jim
Lambert
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Max
“Chuck” Moore
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Controller
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Subcontract
Specialist
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65
W Watkins Mill
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SAIC-Frederick,
Inc.
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PO
Box B
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Gaithersburg,
MD 20858
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Frederick,
Maryland 21702
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Tel.
No. +12406320740
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Tel.
No. 301-228-4019
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Fax
No. jlambert@genvec.com
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Email mooremax@mail.nih.gov
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12.2
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Contacts
with SAIC-F that affect the price, schedule, statement of work or the
Terms and Conditions shall be made only with the authorized contractual
representative. No changes to this Agreement shall be binding
upon SAIC-F unless incorporated in a written modification signed by
SAIC-F's Contractual Representative. The Subcontractor will not
accept any instructions issued by any person employed by, or otherwise
representing, the U.S. Government.
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12.3
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Any
notice to be given hereunder by either Party to the other shall be in
writing or by common electronic means and shall be deemed received when
confirmation is received. The Parties agree that notices
delivered orally do not constitute official, enforceable, notices
hereunder.
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14.1
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For
purposes of this clause, Key Personnel are those individuals who are
recognized as essential to the successful completion and execution of this
Agreement.
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14.2
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Personnel
designated as Key Personnel shall be assigned to the extent necessary for
the timely completion of the task to which assigned. Any
substitution or reassignment involving Subcontractor's Key Personnel
assigned to this work shall be made only with persons of equal abilities
and qualifications and is subject to prior written approval of SAIC-F,
which shall not be unreasonably
withheld.
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14.3
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If
directed by the Government, SAIC-F may direct the removal of any
individual assigned to this
Agreement.
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14.4
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Subcontractor's
Key Personnel for this Agreement
are:
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NAME
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TITLE
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Jason
Gall
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Director
of Research, Head of HIV
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a)
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Statutory
Workers' Compensation and Employer's Liability in an amount no less than
that required by statute in the state of subcontract performance covering
its employees, including a waiver of subrogation obtained from the carrier
in favor of SAIC-F;
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b)
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Commercial
General Liability in an amount no less than $1 Million per each occurrence
and $2 Million in this Aggregate covering bodily injury, broad form
property damage, personal injury, products and completed operations,
contractual liability and independent contractors'
liability. SAIC-F, its officers and employees shall be included
as Additional Insureds and a waiver of subrogation shall be obtained from
the carrier in favor of SAIC-F;
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c)
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Automobile
Liability in an amount no less than $1 Million Combined Single Limit for
Bodily Injury covering use of all owned, non-owned, and hired
vehicles.
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d)
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Professional
Liability in an amount no less than $1 Million per occurrence covering
damages caused by any acts, errors, and omissions arising out of the
professional services performed by Subcontractor, or any person for whom
the Subcontractor is legally liable. To the extent that
coverage for Subcontractor's services are not excluded in b) above by
virtue of being deemed not of a professional nature, this requirement does
not apply
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e)
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All-Risk
Property Insurance in an amount adequate to replace property, including
supplies covered by this Agreement, of SAIC-F and/or SAIC-F's customer
that may be in the possession or control of
Subcontractor. SAIC-F shall be named as a Loss Payee with
respect to loss or damage to said property and/or supplies furnished by
SAIC-F.
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20.1
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If
a decision relating to the Prime Contract is made by the NCI-Frederick
Contracting Officer and such decision is also related to this Agreement,
said decision, if binding upon SAIC-F under the Prime Contract shall in
turn be binding upon SAIC-F and Subcontractor with respect to such matter;
provided, however, that if Subcontractor disagrees with any such decision
made by the NCI Contracting Officer and SAIC-F elects not to appeal any
such decision, Subcontractor shall have the right reserved to SAIC-F under
the Prime Contract with the Government to prosecute a timely appeal in the
name of SAIC-F, as permitted by the contract or by law, Subcontractor to
bear its own legal and other costs. If SAIC-F elects not to
appeal any such decision, SAIC-F agrees to notify Subcontractor in a
timely fashion after receipt of such decision and to assist Subcontractor
in its prosecution of any such appeal in every reasonable
manner. If SAIC-F elects to appeal any such decision of the NCI
Contracting Officer, SAIC-F agrees to furnish Subcontractor promptly of a
copy of such appeal. Any decision upon appeal, if binding upon
SAIC-F, shall in turn be binding upon Subcontractor. Pending
the making of any decision, either by the NCI Contracting Officer or on
appeal, Subcontractor shall proceed diligently with performance of this
Agreement.
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20.2
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SAIC-F
and Subcontractor agree to first enter into negotiations to resolve any
controversy, claim or dispute ("dispute") arising under or relating to
this Agreement. The parties agree to negotiate in good faith to
reach a mutually agreeable resolution of such dispute within a reasonable
period of time. If good faith negotiations are unsuccessful,
SAIC-F and Subcontractor agree to resolve the dispute by binding and final
arbitration in accordance with the Commercial Arbitration Rules of the
American Arbitration Association then in effect. The
arbitration shall take place in the County of Frederick, State of
Maryland. The arbitrator(s) shall be bound to follow the
provisions of this Agreement in resolving the dispute, and may not award
punitive damages. The decision of the arbitrator(s) shall be
final and binding on the parties, and any award of the arbitrator(s) may
be entered or enforced in any court of competent
jurisdiction.
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21.1
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Termination
for Convenience
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21.1.1
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Upon
direction by the Government, SAIC-F shall have the right to terminate this
Agreement or associated Task Orders by providing written notice to
Subcontractor. Upon receiving notice of such termination,
Subcontractor shall:
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a.
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stop
all work on this Agreement on the date and to the extent
specified;
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b.
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place
no further contracts hereunder except as may be necessary for completing
such portions of the Agreement that have not been terminated;
and
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c.
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terminate
all contracts to the extent that they may relate to portions of the
Agreement that have been terminated;
and
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d.
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protect
all property in which SAIC-F has or may acquire an interest and deliver
such property to SAIC-F.
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21.1.2
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Within
twenty (20) business days from such termination, Subcontractor may submit
to SAIC-F its written claim for termination charges in the form prescribed
by SAIC-F. Failure to submit such claim within such time shall
constitute a waiver of all claims and a release of all SAIC-F's liability
arising out of such termination. Under no circumstances shall
Subcontractor be entitled to anticipatory or lost
profits.
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21.1.3
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SAIC-F
reserves the right to verify claims hereunder and Subcontractor shall make
available to SAIC-F, upon its request, all relevant, non-proprietary books
and records for inspection and audit (e.g. time cards and
receipts). If Subcontractor fails to afford SAIC-F its rights
hereunder, Subcontractor shall be deemed to have relinquished its
claim.
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21.2
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Termination
for Default
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21.2.1
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SAIC-F
may, by written notice of default to Subcontractor, terminate the whole or
any part of this Agreement, in any one of the following
circumstances:
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a.
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Subcontractor
fails to make delivery of the goods or to perform the services within time
specified herein or any extension thereof;
or
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b.
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Subcontractor
fails to perform any of the other provisions of this Agreement in
accordance with its terms and does not cure such failure within a period
of ten (10) days after receipt of notice from SAIC-F specifying such
failure; or
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c.
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Subcontractor
becomes insolvent or the subject of proceedings under any law relating to
the relief of debtors or admits in writing its inability to pay its debts
as they become due.
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21.2.2
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If
this Agreement is so terminated, SAIC-F may procure or otherwise obtain,
upon such terms and in such manner as SAIC-F may deem appropriate, goods
or services similar to those terminated. Subcontractor shall be
liable to SAIC-F for any excess costs of such similar supplies or
services.
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21.2.3
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Subcontractor
shall transfer title and deliver to SAIC-F, in the manner and to the
extent requested in writing by SAIC-F at or after termination, such
complete or partially completed articles, property, materials, parts,
tools, fixtures, plans, drawings, information and contract rights as
Subcontractor has produced or acquired for the performance of the
terminated part of this Agreement, and SAIC-F will pay Subcontractor the
contract price for completed articles delivered to and accepted by SAIC-F
and the fair value of the other property of Subcontractor so requested and
delivered.
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21.2.4
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Subcontractor
shall continue performance of this Agreement to the extent not
terminated. SAIC-F shall have no obligation to Subcontractor
with respect to the terminated part of this Agreement except as herein
provided.
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23.1
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Publication/Publicity. Unless
otherwise specified in this contract, the Subcontractor is encouraged to
publish the results of its work under this Agreement. A copy of
each article submitted by the Subcontractor for publication shall be
promptly sent to the SAIC-F Technical Representative and shall also inform
the same when the article or other publication is
published. Additionally, final manuscripts shall be submitted
electronically to the NIH National Library of Medicine's (NLM) PubMed
Central (PMC) (Available at: http://www.pubmedcentral.nih.gov). The
subcontractor shall acknowledge the support of the National Institutes of
Health whenever publicizing the work under this Agreement in any media by
including an acknowledgment substantially as
follows:
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23.1.1
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For
Manuscripts: "This
project has been funded in whole or in part with Federal funds from the
National Cancer Institute, National Institutes of Health, under Contract
No. HHSN261200800001E. The content of this
publication does not necessarily reflect the views of policies of the
Department of Health and Human Services, nor does mention of trade names,
commercial products, or organizations imply endorsement by the U.S.
Government."
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23.1.2
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Authors
of manuscripts/abstracts have the option of using any or all of the
following affiliations:
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23.1.3
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The
following additional statement is to be included in manuscripts when
animal studies have been performed:
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23.2
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Press
Releases. The Subcontractor shall not, without prior
written approval of the SAIC-F Contracting Officer, issue press releases
describing or otherwise referring to this Agreement or the efforts
undertaken as a result thereof. Requests for approval shall be
submitted 30 calendar days prior to any requested release
date.
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46.1
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The
following clauses are applicable to this Agreement at the dollar values
indicated:
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FAR/HHSAR
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Clause
Title
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52.202-1
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Definitions
(Over $100,000)
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52.203-3
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Gratuities
(Over $100,000)
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52.203-5
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Covenant
Against Contingent Fees (Over §100,000)
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52.203-6
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Restrictions
on Subcontractor Sales to the Government (Over
$100,000)
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52.203-7
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Anti-Kickback
Procedures (Over $100,000)
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52.203-8
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Cancellation,
Rescission, and Recovery of Funds for Illegal or Improper Activity (Over
$100,000)
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52.203-10
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Price
or Fee Adjustment for Illegal or Improper Activity (Over
$100,000)
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52.203-12
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Limitation
on Payments to Influence Certain Federal Transactions (Over
$100,000)
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52.204-4
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Printed
or Copied Double-Sided on Recycled Paper (Over
$100,000)
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52.209-6
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Protecting
the Government's Interests When Subcontracting With Contractors Debarred,
Suspended, or Proposed for Debarment (Over $30,000)
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52.215-2
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Audit
and Records - Negotiation (Over $100,000), Alternate II (Apr
1998)
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52.216-7
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Allowable
Cost and Payment
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52.216-8
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Fixed
Fee
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52.219-8
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Utilization
of Small Business Concerns (Over $100,000)
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52.219-9
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Small
Business Subcontracting Plan (Over $550,000)
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52.219-16
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Liquidated
Damages - Subcontracting Plan (Over $550,000)
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52.222-21
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Prohibition
of Segregated Facilities
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52.222-26
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Equal
Opportunity
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52.222-35
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Equal
Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era,
and Other Eligible Veterans (Over $100,000)
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52.222-36
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Affirmative
Action for Workers with Disabilities
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52.222-37
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Employment
Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and
Other Eligible Veterans (Over $100,000)
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52.222-50
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Combating
Trafficking in Persons
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52.223-6
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Drug-Free
Workplace
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52.223-14
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Toxic
Chemical Release Reporting (Over $100,000)
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52.225-1
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Buy
American Act - Supplies
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52.225-13
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Restrictions
on Certain Foreign Purchases
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52.232-9
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Limitation
on Withholding of Payments
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52.232-20
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Limitation
of Cost
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52.237-3
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Continuity
of Services
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52.242-13
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Bankruptcy
(Over $100,000)
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52.244-5
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Competition
in Subcontracting (Over $100,000)
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352.202-1
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Definitions
- with Alternate paragraph (h) (Jan 2006)
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352.216-72
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Additional
Cost Principles
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352.228-7
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Insurance
- Liability to Third Persons
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352.232-9
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Withholding
of Contract Payments
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352.233-70
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Litigation
and Claims
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352.242-71
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Final
Decisions on Audit Findings
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352.249-14
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Excusable
Delays
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352.270-10
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Anti-Lobbying
(Over $100,000)
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46.2
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The
following clause(s) are provided in full text as applicable to this BOA
and Task Orders:
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47.1
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The
following clauses are applicable to this
Agreement:
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FAR
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Clause
Title
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52.227-1,
Alt I
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Authorization
and Consent
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52.227-11
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Patent
Rights- Ownership by the Contractor
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52.227-14
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Rights
in Data- General
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47.2
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The
following Ianguage is provided in full
text
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FAR
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Clause
Title
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52.227-11
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Patent
Rights- Ownership by the
Contractor
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·
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*.
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·
|
GenVec
is the source of proprietary 293-ORF6 cell line, which has demonstrated
safety profiles in the production of non-replication competent adenoviral
vectors for use in human clinical trials. The 293-ORF6 cell
line was prepared under controlled conditions and tested according to US
and International regulatory guidelines. All information on the
derivation and testing of the cell line is in a file held by the US Food
and Drug Administration and is updated
yearly. *. The immortal nature of the 293-ORF6 *
cell lines provide for the production of high quantities of desired
products and meeting the needs of the human clinical trials that the VRC
plans to conduct in the future.
|
|
·
|
GenVec's
proprietary production process is fully scalable, which allow for ready
transition to larger-scale production. This ability to increase
the size of the production process, without radical changes, will allow
the Vaccine Pilot Plant to manufacture the increased dosage requirements
for Phase III clinical trials.
|
|
·
|
GenVec
has licensed its proprietary 293-ORF6 Packaging Cell Line and its
proprietary Adenovector Manufacturing Process to the VRC through two
separate licensing agreements with
NIAID. *.
|
|
·
|
GenVec
has demonstrated expertise in production and release and stability testing
of adenoviral vector vaccines containing modified versions of HIV
genes. These vectors have demonstrated immunogenicity in
non-human primates. Vaccines for use in the prevention of HIV,
produced by GenVec for VRC/NIAID, are currently in VRC's Phase II clinical
trials. Furthermore, additional Phase II clinical trials are
planned in the upcoming months. Assuming these trials yield
successful results, VRC will require the production of additional material
for Phase II/111 trials. Regulatory requirements dictate that
the materials for Phase II/III trials should be produced in the same cell
line used for Phase I trials, otherwise new trials must be
conducted. Switching to another manufacturer and ultimately
another cell line would require a repeat of Phase I trials, thus adding
significant financial costs and delay in the quest to find an effective
vaccine against HIV.
|
|
7.
|
SUBCONTRACTOR'S PHYSICAL
ADDRESS. (P.O.
Box or c/o may not be used. Show as it appears in
CCR.)
|
|
|
("Total Compensation" means
the complete pay package of subcontractor employees, including all forms
of monthly, benefits, services, and in-kind payments, consistent with the
regulations of the Securities and Exchange Commission at 17 CFR
229.402.)
|
|
|
A.
|
Names
and total compensation of each of the five most highly compensated
officers for the calendar year in which the subcontract is awarded
if—
|
|
|
(1)
|
in
its preceding fiscal year, it
received—
|
|
|
(a)
|
80
percent or more of its annual gross revenues in Federal contracts (and
subcontracts), loans, grants (and sub-grants), and cooperative agreements;
and
|
|
|
(b)
|
$25,000,000
or more in annual gross revenues from Federal contracts (and
subcontracts), loans, grants (and sub-grants), and cooperative agreements;
and
|
|
|
(2)
|
the
public does not has access to information about the compensation of the
senior executives through periodic reports filed under section 13(a) or
15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78M(a), 78o(d)) or
section 6104 of the Internal Revenue Code of
1986.
|
|
NAME
|
TITLE
|
TOTAL
COMPENSATION
|
|
|
B.
|
If
compensation of senior executives is not provided in 8.A above, complete
the following:
|
|
|
In
its preceding fiscal year, it __did, __did not
receive—
|
|
|
(1)
|
80
percent or more of its annual gross revenues in Federal contracts (and
subcontracts), loans, grants (and sub-grants), and cooperative agreements;
and
|
|
|
(2)
|
$25,000,000
or more in annual gross revenues from Federal contracts (and
subcontracts), loans, grants (and sub-grants), and cooperative
agreements.
|
Signature
Reference:
Security Exchange Commission - Edgar Database, EX-10.1 2 v200731_ex10-1.htm, Viewed October 13, 2021, View Source on SEC.
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