How To Write A Privacy Policy

Clients Rate Lawyers on our Platform 4.9/5 Stars
based on 4,036 reviews

Jump to Section

Need help with a Privacy Policy?

Post Project Now

Post Your Project (It's Free)

Get Bids to Compare

 Hire Your Lawyer

Wondering what privacy policy is all about? How to write a privacy policy? What legal requirements govern privacy policies? You'll find answers to your worries in this article.

Technological advancement has made data privacy a leading topic of discussion. The digital age has caused internet users to consciously and unconsciously share their personal details online. Therefore, these people deserve to know how you use their private information.

It is relatively challenging to regulate data privacy, particularly with the rapidly increasing websites and varying privacy laws. If your mobile app or website gathers personal information from users, regardless of the type of reason, you need to write a privacy policy. This article comprehensively explores everything you need to know about privacy policies, including how to write a privacy policy.

What Is a Written Privacy Policy?

A privacy policy is the legal statement on a website, firm, or mobile app’s that explains how they collect, handle, process and respect their users’ personal data. Privacy policies specify the type of information they collect, how they collect it, and what they do with it.

Privacy policies will also specify if they share your information with third-party websites, firms, sellers, researchers, etc.

Simply put, a privacy policy is a legal contract between a website or organization and its users on how they manage personal information.

Information which may be collected includes:

  • Names
  • Location – geo-localization, IP address.
  • Email and postal addresses.
  • Date of birth.
  • Payment details.

Here is an article to learn more about privacy policies.

How To Write a Privacy Policy – Step by Step

Writing a privacy policy doesn't have a "one-way" formula, especially because all businesses are in different stages and require different information from their users. However, you can follow the step-by-step guide below to learn how to write a privacy policy for your website or application.

Step 1: Specify the type of information to collect from your users or visitors.

When reading a privacy policy, one of the major things your users want to know is what part of their personal data you are collecting. You must consider this when planning to write your privacy policy. List out all of the information you will need to collect for your website or application to operate.

You can check the above for the types of information you may collect from your users.

Step 2: Explain why you are collecting the information.

Explain to your users why you need to collect their information. Your users deserve to know why.

Is it a part of their activity on your website or mobile app? If not, why is it being collected? Do you want to help personalize their experience on your website? Your users or visitor deserve to know why their information is collected.

Step 3: How do you plan to collect this information?

Another major thing to consider when learning how to write a privacy policy is specifying how you want to collect your users’ information. You can collect data in a variety of ways, including but not limited to cookies, surveys, order forms, account registrations, and more. A privacy policy that doesn’t mention how data will be collected is technically incomplete.

Step 4: Specify the use of your users’ information and how accessible it is to third parties.

Help your users understand what you will use their information for and any parties that can access the data. If you plan to allow third parties to access the data (i.e. sell it to third parties, use a platform to analyze it, etc), you must have the consent of the user whose data you’re collecting while granting them the option to either agree to or prohibit how you plan to use it.

Other things to specify at this stage of writing your privacy policy is how long you plan to keep their information, who can access such information in your database, etc.

Step 5: Explain the update possibilities to your privacy policy.

Specify how you will inform your users or visitors whenever you update your privacy policy. Updates may include a change to how you collect, store, and use data. You must also explain how you will let them know if you plan to use their data for other reasons apart from those already specified in the privacy policy.

Consent is vital - you must get it from your visitors and users at all points.

Step 6: Explain how you protect your user information.

Apart from seeking consent, your users must know how you plan to protect their information, especially with the rapidly increasing rates of cyber-attacks.

Let them know how protected their data is and how you plan to proactively protect it. This includes stating whether you are using secured files and physical access controls, computer safeguards, SSL, etc. If this gets too technical for you, feel free to contact a technology lawyer who can guide you through the process.

Here is an article on how to write a privacy policy.

Meet some lawyers on our platform

Michael M.

182 projects on CC
View Profile

Ryenne S.

135 projects on CC
View Profile

Daniel R.

11 projects on CC
View Profile

Michael K.

70 projects on CC
View Profile

What’s Typically Included in a Privacy Policy?

Depending on your business or how your application or website works, what’s included in a privacy policy can vary. Some factors include the nature of your business, where you operate, your customers’ location, applicable local laws, and more.

Some elements are relatively standard and commonly found in most privacy policies, however. If you want to write your privacy policy yourself, you must consider including these details in your document before publishing it on your website or mobile application.

  • Personal information : this includes data you collect from your users or visitors, whether directly, indirectly, manually, or automatically. Such information may include name, phone numbers and email addresses, credit card details, etc.
  • Data collection method : this involves transparency, letting your users know how you plan to collect their information. Your privacy policy must include how you collect personal information, including whether you are tracking their geographical locations, partnering with any third-party service, etc.
  • Data usage : your privacy policy must include what you plan to use your visitors’ private information for. Is it for advertisement purposes or a legal basis, personalized and improved customer experience, for payment processing, etc.?
  • Data Security: all privacy policies must specify the data protection system they have put in place. Cybersecurity has become a pandemic, and every website or mobile app owner must ensure their customers’ or users’ privacy isn’t breached due to their inappropriate data security system.
  • Policy Updates: you should include how you will notify your users of policy updates.

Other elements to include in a privacy policy are:

  • Data storage and data sharing.
  • Use of cookies.
  • Data subject rights.
  • Contact details.

Here is an article on what you should include when writing a privacy policy.

Who Needs a Privacy Policy?

Anyone who collects personal information from visitors of their websites or users of their mobile application needs a privacy policy. You’ll find this supported by various privacy laws worldwide. Learn more about GDPR compliance and the CCPA , which are two notable data privacy regulations. Your business privacy policy must be uploaded to your website or your mobile app, as the case may be.

Who Writes a Privacy Policy?

Privacy lawyers are the best fit to help you develop a privacy policy for your website or mobile app. Privacy lawyer are trained in data privacy issues and can help you determine what is legal and what isn’t, as well on consult what you need to include in your privacy policy based on how your business works.

Post a project in ContractsCounsel’s marketplace to get free bids from privacy lawyers to write your privacy policy. All lawyers are vetted by our team and peer reviewed by our customers for you to explore before hiring.

How ContractsCounsel Works
Hiring a lawyer on ContractsCounsel is easy, transparent and affordable.
1. Post a Free Project
Complete our 4-step process to provide info on what you need done.
2. Get Bids to Review
Receive flat-fee bids from lawyers in our marketplace to compare.
3. Start Your Project
Securely pay to start working with the lawyer you select.

Meet some of our Lawyers

Joseph L. on ContractsCounsel
View Joseph
5.0 (13)
Member Since:
July 26, 2021

Joseph L.

Attorney
Free Consultation
Get Free Proposal
CT
40 Yrs Experience
Licensed in CT
Southwestern University School of Law

Mr. LaRocco's focus is business law, corporate structuring, and contracts. He has a depth of experience working with entrepreneurs and startups, including some small public companies. As a result of his business background, he has not only acted as general counsel to companies, but has also been on the board of directors of several and been a business advisor and strategist. Some clients and projects I have recently done work for include a hospitality consulting company, a web development/marketing agency, a modular home company, an e-commerce consumer goods company, an online ordering app for restaurants, a music file-sharing company, a company that licenses its photos and graphic images, a video editing company, several SaaS companies, a merchant processing/services company, a financial services software company that earned a licensing and marketing contract with Thomson Reuters, and a real estate software company.

Harry S. on ContractsCounsel
View Harry
5.0 (1)
Member Since:
July 27, 2021

Harry S.

Director
Free Consultation
Get Free Proposal
London
9 Yrs Experience
Licensed in NY
BPP

Stirk Law is a law firm based in London that advises on dispute resolution, commercial and corporate arrangements, employment and private wealth. We are experts in our areas and experienced in advising on complex and high value matters in the UK and internationally. We have extensive onshore and offshore experience across a variety of areas such as the administration of trusts together with complex fraud and trust disputes. Our expertise includes the conduct of significant and high-value cases valued at up to in excess of £1 billion over a combined 40 years of legal practice in England, Jersey and Guernsey. As well as having a large international network, we work closely with a corporate investigations and risk advisory business based in London and Vienna. Together we can deliver a holistic service for cases involving fraud, dissipation of assets or other illegal activity.

Talin H. on ContractsCounsel
View Talin
5.0 (1)
Member Since:
July 29, 2021

Talin H.

Owner
Free Consultation
Get Free Proposal
Chicago
14 Yrs Experience
Licensed in IL
DePaul College of Law

Talin has over a decade of focused experience in business and international law. She is fiercely dedicated to her clients, thorough, detail-oriented, and gets the job done.

Craig M. on ContractsCounsel
View Craig
5.0 (3)
Member Since:
August 2, 2021

Craig M.

Attorney
Free Consultation
Get Free Proposal
Maine
7 Yrs Experience
Licensed in ME
New York Law School

I have been practicing law for more than 4 years at a small firm in York County, Maine. I recently decided to hang my shingle, Dirigo Law LLC. My practice focuses mostly on Real Estate / Corporate transactions, Wills, Trusts, and Probate matters.

Melissa G. on ContractsCounsel
View Melissa
5.0 (1)
Member Since:
August 5, 2021

Melissa G.

Owner/Managing Member
Free Consultation
Get Free Proposal
Chicago
19 Yrs Experience
Licensed in DC, IL, OH
University of Michigan

Melissa Green recently opened her own law firm which focuses on providing general counsel subscription services (think of it as your attorney "on-call"), business formation services, and contract services (including review and mark-up, custom contracts, templates, and negotiation assistance). Prior to opening her own firm, Melissa joined the American Medical Association (AMA) as an Assistant General Counsel in November 2019. In her role at the AMA, Melissa supported the CPT and Masterfile licensing programs, in addition to supporting the legal needs of the Professional Satisfaction and Practice Sustainability business unit. Prior to arriving at the AMA, Melissa was the Chief Legal Counsel and Privacy Officer at The Chartis Group, a healthcare advisory services and analytics company, headquartered in Chicago, where she was responsible for commercial transactions for Chartis and its wholly owned SaaS company, and also served as the organization’s privacy officer responsible for HIPAA compliance. Melissa started her legal career in Cincinnati, Ohio at the law firm of Frost Brown Todd where she served as an associate in the Corporate department doing healthcare transactions, securities, and general corporate work. In 2007, Melissa transitioned into her first in-house counsel role at GE Aviation. During her time at GE, she had many roles including supporting new engine sales transactions for the Europe/Middle East/Africa region, its Electric Power business located in Dayton, its Engine Services business (supporting the CF34 and CF6 engine lines), and compliance. Upon leaving GE, Melissa had a brief stint at MedStar in Virginia before accepting a full-time position at the University of Maryland Medical System in Baltimore, Maryland in July 2013. Originally from East Lansing, Michigan, Melissa received her bachelor’s graduate from Michigan State University’s – James Madison College and is a graduate of the University of Michigan Law School.

Yaser M. on ContractsCounsel
View Yaser
Member Since:
July 21, 2021

Yaser M.

Self Employed
Free Consultation
Get Free Proposal
Houston
13 Yrs Experience
Licensed in TX
University of London

I have practiced law in foreign jurisdiction for more than 11 years and more than one year in Texas. I am Texas licensed attorney. Practice areas include Corporate: incorporation of business entities, drafting of operating agreements, by-laws, and business contracts; Commercial: business disputes, demand letters, cease and desist lettera, dealing with insurance companies, negotiations, settlements of disputes, commercial real estate, and business litigation Litigation: business disputes, personal injury, civil rights, cross-border matters, maritime matters, drafting of litigation pleadings, motion practice, legal research, white-collar defense.

Stanley K. on ContractsCounsel
View Stanley
Member Since:
July 29, 2021

Stanley K.

Corporate Attorney
Free Consultation
Get Free Proposal
Waltham, MA
29 Yrs Experience
Licensed in CA, MA, TX
University of Texas School of Law

Stan provides legal services to small to medium-sized clients in the New England region, and throughout the U.S. and abroad. His clients are involved in a variety of business sectors, including software development, e-commerce, investment management and advising, health care, manufacturing, biotechnology, telecommunications, retailing, and consulting and other services. Stan focuses on the unique needs of each of his clients, and seeks to establish long term relationships with them by providing timely, highly professional services and practical business judgment. Each client's objectives, business and management styles are carefully considered to help him provide more focused and relevant services. Stan also acts as an outsourced general counsel for some of his clients for the general management of their legal function, including the establishment of budgets, creation of internal compliance procedures, and the oversight of litigation or other outside legal services.

Sam W. on ContractsCounsel
View Sam
Member Since:
July 30, 2021

Sam W.

Entertainment attorney
Free Consultation
Get Free Proposal
Los Angeles
9 Yrs Experience
Licensed in CA
Columbus School of Law, The Catholic University of America

Entertainment attorney and film producer. Counsel clients on all matter of entertainment-related contracts, including talent representation, crew deals, financing agreements, and production legal. Former litigation attorney and owner of a documentary and scripted film and television production company. Well versed in small business foundation and general business contracts.

Robert D. on ContractsCounsel
View Robert
Member Since:
August 3, 2021

Robert D.

Solo Practitioner
Free Consultation
Get Free Proposal
Cincinnati, OH
29 Yrs Experience
Licensed in DC, NY
University North Carolina Chapel Hill School of Law

Robert is a skilled corporate lawyer, licensed to practice law in NY and DC. He has over 25 years of experience, with a focus on Venture Capital, Private Equity, M&A, General Business Law and Company Formation. Robert brings business side experience to every legal transactions. This allows him to shape a client's legal needs around its business goals to drive success in an effective and efficient manner.

Tim M. on ContractsCounsel
View Tim
Member Since:
August 3, 2021

Tim M.

Managing Partner
Free Consultation
Get Free Proposal
Cambridge, MA
25 Yrs Experience
Licensed in MA, NY
Boston College Law School

Tim has 20 years of experience representing a wide variety of emerging and established companies in the technology, software, bitcoin and professional services industries. He works directly with his clients’ executives and boards of directors on corporate, intellectual property, and securities law issues. Recently, Tim has advised clients on Series A and Series B financings, corporate structuring, complex video licensing agreements, and structuring new hedge funds. Tim previously served as Forrester Research, Inc.’s General Counsel and Secretary where he was chief legal officer, led the company’s legal group, and managed the company’s legal and regulatory affairs. Tim played an integral role in the company’s initial public offering in 1997 and coordinated its secondary offering in 2000. He directed the legal process in the company’s acquisitions of Giga Information Group, Inc., Fletcher Research and Forit GmbH and oversaw over $125million in transactions. He also managed the company’s intellectual property assets. Tim is admitted to practice in Massachusetts and New York. Tim holds a Juris Doctor degree from the Boston College Law School and a Bachelor of Arts degree from Trinity College

Spencer W. on ContractsCounsel
View Spencer
Member Since:
August 4, 2021

Spencer W.

Partner
Free Consultation
Get Free Proposal
New York
12 Yrs Experience
Licensed in NY
Columbia Law School

I’m a New York based attorney with substantial experience in media and art law, corporate structuring and commercial contracts. For the past several years, I have been advising startups and new business on their legal needs, with a special focus on tech and entertainment.

Find the best lawyer for your project

Browse Lawyers Now

Want to speak to someone?

Get in touch below and we will schedule a time to connect!

Request a call