ContractsCounsel Logo

HVAC Contract

Clients Rate Lawyers on our Platform 4.9/5 Stars
based on 9,832 reviews
No Upfront Payment Required, Pay Only If You Hire.

Jump to Section

What Is an HVAC Contract?

An HVAC contract, also known as an HVAC service contract, HVAC service agreement, or HVAC agreement, is a legally binding document that specifies the terms and conditions around services provided by an HVAC professional or company for maintenance and repairs on their HVAC system.

What Is Included in an HVAC Service Contract?

When drafting an HVAC contract, take the necessary amount of time and attention needed to make it as comprehensive and straightforward as possible. Use simpler terms so that parties know what is expected from them.

1. Business Details

For an HVAC contract to be valid, you must identify the parties entering it, including the HVAC company’s legal name, their addresses, and their role in the transaction. It is essential to include an acknowledgment of the agreement as well.

2. Service Definitions

An important part of an HVAC service contract is defining the services you are providing. You may want to attach a Statement of Work to make the services being provided clear.

3. Cost and Payment Terms

This section will want to include information about services costs and how the HVAC professional expects to receive payment. Include whether the price is a flat-fee, ongoing, or period charge and how payments should be made.

Meet some lawyers on our platform

Elexius E.

8 projects on CC
View Profile

Benjamin W.

74 projects on CC
View Profile

Darryl S.

30 projects on CC
View Profile

Karen S.

34 projects on CC
View Profile

4. Termination Clause

If the HVAC service provider or client decides to end the agreement, there should be terms and conditions surrounding termination. You can also use this section to describe how non-payment issues are handled, including a lien .

5. Indemnification Clause

When a dispute arises, an indemnification clause defines who pays for which damages suffered by the prevailing party.

6. Service Modifications

The HVAC company and the client may want to change the agreement at some point. The service modifications section determines how both parties should handle any changes and how to notify the other party.

7. Governance

If a dispute arises, establish which governing laws will be applied to address it. Most agreements only require an acknowledgment of state laws.

8. Date and Signature Lines

The final item to include in your contract is signature lines for each party to sign. It should also consist of space to add the date for each party’s signature.

Here is an article on contract signing .

Advantages and Disadvantages of Having an HVAC Contract

When installing, repairing, or maintaining an HVAC system, the service provider will ask the client to sign an HVAC contract. While the agreement protects both parties’ rights, some limitations should be considered as well.

Advantages Of An HVAC Service Contract

When it comes to an HVAC service contract’s advantages, there are several that benefit both sides. These advantages include:

  • A mutual agreement of what services will be performed and at what cost
  • The signification of the seriousness to complete the HVAC service
  • A set of instructions and agreements in case a dispute arises

Disadvantages Of An HVAC Service Contract

The disadvantages of an HVAC service contract include:

  • Costs associated with drafting a legally enforceable contract
  • Making it a challenge to cancel the agreement should a party’s situation change

As you can see, the advantages outweigh the disadvantages of an HVAC contract. If you are considering one for your company, consider the cost and how you can go about drafting the first iteration.

ContractsCounsel HVAC Contract Image

Image via Pexels by ready made

How Much Does An HVAC Service Contract Cost?

For a contract attorney to write an HVAC service contract, it can cost between $300 and $500. However, the cost could be higher or lower, depending upon the contract’s complexity. You can also use HVAC contract templates to help you get started on the process.

HVAC Contract Samples

Some contract needs are less complicated than others. For some situations, boilerplate agreements may work. Here are a few HVAC service contract samples that can help.

HVAC Contract Template

This HVAC contract (“Agreement”) is entered into by and between [HVAC contract name and address] (“Company”) and [Customer name and address] (“Customer”) on [Date]. Herein, Company and Customer are collectively known as “Parties.”

WITNESSETH, Customer agrees to hire Company to provide HVAC services as described below. WITNESSETH, Provider agrees to perform services to Customer as described below.

SCOPE: Company will provide services as described under local, state, and federal laws, including licensure, insurance, and bond requirements. [List of services provided, including limitations]

PAYMENT: Payment for work in the Agreement shall be as follows: [Fee schedule].

HOLD HARMLESS: Customer agrees to hold Company harmless or liability related to bodily injury, death, and property damage.

MODIFICATION: Parties agree not to make changes to the Agreement without written notification.

GUARANTEE: Contract agrees to remedy defects of faulty material or craftsmanship.

WITNESSETH, Parties agree to the terms and conditions contained herein and according to the state laws of [State.]

[Signature and dateline for the Parties]


Get Free Bids to Compare

Leverage our network of lawyers, request free bids, and find the right lawyer for the job.

Get Bids Now

HVAC Service Contract Template

By and below, [Name and address of HVAC provider] (“Provider”) and [Name and address of client] (“Client”) enter into this HVAC service contract (“Contract”) on [Date]. Provider and Client are herein referred to collectively as the “Parties.”

Whereas Client agrees to retain Provider for repairs to their HVAC system. Whereas Provider agrees to render such services.

SCOPE OF WORK: Provider shall perform the following maintenance and repairs to Client’s HVAC system, including: [List of repairs].

PAYMENT: Client agrees to pay provider the following amount for services as described above: [List payment terms and conditions or attach a completed invoice template .

TERMS: Provider and Client agrees to only the services above referenced. Client agrees to hold Provider harmless. Client agrees to the payment terms. Client will provide sufficient access to the property.

ACCEPTANCE: Provider and Client agree to the terms and conditions of the Contract referenced above, pursuant to the laws of the State of [State].

[Signature and datelines for each Party]

HVAC Installation Contract Template

THIS HVAC INSTALLATION CONTRACT (“Contract”) is agreed to by and between [Name and address of HVAC installer] (“Contractor”) and [Name and address of client] (“Client”) on [Date]. Contractor and Client are collectively referred to herein as “Parties.”

Whereas Client wishes to install an HVAC system.

Whereas Contractor agrees to provide such services.

ARTICLE 1. SCOPE: Contractor shall install an HVAC system for client, including [List services here or attach a Statement of Work]

ARTICLE 2. PAYMENT: Client agrees to pay [Price and terms] for services as described above.

ARTICLE 3. TERMINATION: Parties can terminate this contract at anytime by providing [Number of Days] notice in writing to the non-cancelling party at the contact information listed above.

ARTICLE 4. LEGAL FEES: Any disputes arising from the Contract may be settled by mediation or litigation. The prevailing party will receive civil award proceeds as well as a reimbursement for attorneys’ and legal fees.

ARTICLE 5: MODIFICATIONS: Parties can request a Contract modification by providing notice of such request in writing at the information above referenced.

ARTICLE 6. JURISDICTION: Any disputes arising from the Contract shall fall under the jurisdiction of [State].

Whereas Parties agree to the terms and conditions of the Contract herein.

[Signature and datelines for Parties]

Preparing Your HVAC Contract With A Lawyer Vs. A Template

While templates can help you get a jumpstart on a contract, it does not compare to the value added by a lawyer. Templates are usually recycled from other unrelated agreements into HVAC contracts, including a roofing contract , construction contract , landscaping contract , or plumbing contracts .

A lawyer can also protect your rights, guarantee his or her work, and help you on how to negotiate a contract . He or she will also prepare your contract so that it is proper for your business type, including sole-proprietorships and LLCs.

Get legal help today by posting your HVAC contract project to ContractsCounsel at no upfront cost.

How ContractsCounsel Works
Hiring a lawyer on ContractsCounsel is easy, transparent and affordable.
1. Post a Free Project
Complete our 4-step process to provide info on what you need done.
2. Get Bids to Review
Receive flat-fee bids from lawyers in our marketplace to compare.
3. Start Your Project
Securely pay to start working with the lawyer you select.

Meet some of our HVAC Contract Lawyers

Michael M. on ContractsCounsel
View Michael
4.9 (276)
Member Since:
September 10, 2022

Michael M.

Principal
Free Consultation
Los Angeles, CA
37 Yrs Experience
Licensed in CA
NYU

www.linkedin/in/michaelbmiller I am an experienced contracts professional having practiced nearly 3 decades in the areas of corporate, mergers and acquisitions, technology, start-up, intellectual property, real estate, employment law as well as informal dispute resolution. I enjoy providing a cost effective, high quality, timely solution with patience and empathy regarding client needs. I graduated from NYU Law School and attended Rutgers College and the London School of Economics as an undergraduate. I have worked at top Wall Street firms, top regional firms and have long term experience in my own practice. I would welcome the opportunity to be of service to you as a trusted fiduciary. In 2022 I was the top ranked attorney on the Contract Counsel site based upon number of clients, quality of work and top reviews.

Ryenne S. on ContractsCounsel
View Ryenne
4.9 (336)
Member Since:
October 11, 2022

Ryenne S.

Principal Attorney
Free Consultation
Chicago, IL
14 Yrs Experience
Licensed in IL
DePaul University College of Law

My name is Ryenne Shaw and I help business owners build businesses that operate as assets instead of liabilities, increase in value over time and build wealth. My areas of expertise include corporate formation and business structure, contract law, employment/labor law, business risk and compliance and intellectual property. I also serve as outside general counsel to several businesses across various industries nationally. I spent most of my early legal career assisting C.E.O.s, General Counsel, and in-house legal counsel of both large and smaller corporations in minimizing liability, protecting business assets and maximizing profits. While working with many of these entities, I realized that smaller entities are often underserved. I saw that smaller business owners weren’t receiving the same level of legal support larger corporations relied upon to grow and sustain. I knew this was a major contributor to the ceiling that most small businesses hit before they’ve even scratched the surface of their potential. And I knew at that moment that all of this lack of knowledge and support was creating a huge wealth gap. After over ten years of legal experience, I started my law firm to provide the legal support small to mid-sized business owners and entrepreneurs need to grow and protect their brands, businesses, and assets. I have a passion for helping small to mid-sized businesses and startups grow into wealth-building assets by leveraging the same legal strategies large corporations have used for years to create real wealth. I enjoy connecting with my clients, learning about their visions and identifying ways to protect and maximize the reach, value and impact of their businesses. I am a strong legal writer with extensive litigation experience, including both federal and state (and administratively), which brings another element to every contract I prepare and the overall counsel and value I provide. Some of my recent projects include: - Negotiating & Drafting Commercial Lease Agreements - Drafting Trademark Licensing Agreements - Drafting Ambassador and Influencer Agreements - Drafting Collaboration Agreements - Drafting Service Agreements for service-providers, coaches and consultants - Drafting Master Service Agreements and SOWs - Drafting Terms of Service and Privacy Policies - Preparing policies and procedures for businesses in highly regulated industries - Drafting Employee Handbooks, Standard Operations and Procedures (SOPs) manuals, employment agreements - Creating Employer-employee infrastructure to ensure business compliance with employment and labor laws - Drafting Independent Contractor Agreements and Non-Disclosure/Non-Competition/Non-Solicitation Agreements - Conducting Federal Trademark Searches and filing trademark applications - Preparing Trademark Opinion Letters after conducting appropriate legal research - Drafting Letters of Opinion for Small Business Loans - Drafting and Responding to Cease and Desist Letters I service clients throughout the United States across a broad range of industries.

Faryal A. on ContractsCounsel
View Faryal
4.9 (83)
Member Since:
February 23, 2023

Faryal A.

Attorney/Counsel
Free Consultation
Houston
2 Yrs Experience
Licensed in TX
University of Houston

Ms. Ayub is an attorney licensed to practice in Texas. Before moving to the US, she has a number of years of experience in contract review, analysis and drafting. Ms. Ayub is available to help you with your legal problems, as well as filling LLC and other business entity formation documents. To know more about her practice, please visit https://ayublawfirmpllc.com/.

Steven S. on ContractsCounsel
View Steven
5.0 (9)
Member Since:
April 7, 2023

Steven S.

Attorney
Free Consultation
New York; Florida
43 Yrs Experience
Licensed in FL, NY
New York Law School

Steven Stark has more than 35 years of experience in business and commercial law representing start-ups as well as large and small companies spanning a wide variety of industries. Steven has provided winning strategies, valuable advice, and highly effective counsel on legal issues in the areas of Business Entity Formation and Organization, Drafting Key Business Contracts, Trademark and Copyright Registration, Independent Contractor Relationships, and Website Compliance, including Terms and Privacy Policies. Steven has also served as General Counsel for companies providing software development, financial services, digital marketing, and eCommerce platforms. Steven’s tactical business and client focused approach to drafting contracts, polices and corporate documents results in favorable outcomes at a fraction of the typical legal cost to his clients. Steven received his Juris Doctor degree at New York Law School and his Bachelor of Business Administration degree at Hofstra University.

Bukhari N. on ContractsCounsel
View Bukhari
Member Since:
March 30, 2023

Bukhari N.

Attorney
Free Consultation
Atlanta, Georgia
15 Yrs Experience
Licensed in GA
Howard University School of Law

Bukhari Nuriddin is the Owner of The Nuriddin Law Company, P.C., in Atlanta, Georgia and an “Of Counsel” attorney with The Baig Firm specializing in Transactional Law and Wills, Trusts and Estates. He is an attorney at law and general counsel with extensive experience providing creative, elegant and practical solutions to the legal and policy challenges faced by entrepreneurs, family offices, and municipalities. During his legal careers he has worked with entrepreneurs from a wide array of industries to help them establish and grow their businesses and effectuate their transactional goals. He has helped establish family offices with millions of dollars in assets under management structure their estate plans and philanthropic endeavors. He recently completed a large disparity study for the City of Birmingham, Alabama that was designed to determine whether minority and women-owned businesses have an equal opportunity to participate in city contracting opportunities. He is a trusted advisor with significant knowledge and technical experience for structuring and finalizing a wide variety of complex commercial transactions, estate planning matters and public policy initiatives. Raised in Providence, Rhode Island, Bukhari graduated from Classical High School and attended Morehouse College and Howard University School of Law. Bukhari has two children with his wife, Tiffany, and they live in the Vinings area of Smyrna.

John M. on ContractsCounsel
View John
Member Since:
April 3, 2023

John M.

Co-Managing Attorney
Free Consultation
Middle Tennessee
3 Yrs Experience
Licensed in TN
Nashville School of Law

John has extensive leadership experience in various industries, including hospitality and event-based businesses, then co-founded a successful event bar company in 2016. As co-founder, John routinely negotiated agreements with venues, suppliers, and other external partners, swiftly reaching agreement while protecting the brand and strategic objectives of the company. He leverages his business experience to provide clients with strategic legal counsel and negotiates attractive terms.

Find the best lawyer for your project

Browse Lawyers Now

How It Works

Post Your Project

Get Free Bids to Compare

Hire Your Lawyer

Business lawyers by top cities
See All Business Lawyers
HVAC Contract lawyers by city
See All HVAC Contract Lawyers

ContractsCounsel User

Recent Project:
Update Terms and Conditions
Location: Texas
Turnaround: Over a week
Service: Drafting
Doc Type: HVAC Contract
Number of Bids: 4
Bid Range: $650 - $1,200

ContractsCounsel User

Recent Project:
Non functional geothermal unit upon recent closing
Location: Pennsylvania
Turnaround: Over a week
Service: Drafting
Doc Type: HVAC Contract
Number of Bids: 3
Bid Range: $0.01 - $600
related contracts
See More Contracts
other helpful articles

How It Works

Post Your Project

Get Free Bids to Compare

Hire Your Lawyer

Want to speak to someone?

Get in touch below and we will schedule a time to connect!

Request a call

Find lawyers and attorneys by city