Resignation Letter: How To Write
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What Is a Resignation Letter?
A resignation letter is used to resign from a professional position. If you are planning to quit your job, it's important to provide a resignation letter to your employer to maintain the professional relationship as well as to create a paper trail that documents your planned departure and timeline. Using sample resignation letters will make it easier to create this document for your employer.
Resignation Letter Samples
Depending on the nature of your position and your relationship with your employer, your letter may vary. However, all letters should include your name and contact information, the date, and the name of the person to whom you are addressing the letter, which will typically be your direct supervisor, along with their contact information.
Basic Resignation Letter Sample
Dear [Name],
I would like to inform you that I am resigning from my position as [position title] for [employer name], effective [date]. I appreciate the opportunities for professional and personal development that I have received in this role. I have enjoyed working for the company and appreciate the support provided me during my tenure. If I can provide any assistance during this transition, please let me know.
Sincerely,
[Your Name]
Signature (if delivering hard copy letter)
Formal Resignation Letter Sample
Dear [Name],
I would like to inform you that I am resigning from my position as [title] for [company name]. This resignation is effective as of [date].
I wish to express my appreciation for the support I have received as well as the opportunities I have enjoyed during the years I have worked for [company name]. I have truly enjoyed my tenure with [company name] and am extremely grateful for the encouragement you have given me as I have pursued my professional and personal growth objectives.
In order to make the transition as seamless as possible, I am available to provide any assistance in passing my responsibilities on to my successor.
Sincerely,
[Your Name]
Signature (if delivering hard copy letter)
Email Resignation Sample
Dear [Name]:
Please accept this message as notification that I will be leaving my position with [company name], effective [date].
Through the years I have worked for [company name], I have appreciated your support and professional guidance. I wish both you and the company success in the future.
If I can provide any assistance during this transitional period, please let me know. I will be happy to do so. Please keep me informed regarding my accrued vacation leave, final work schedule, and benefits.
You can also reach me through my personal email or phone at [email address] or [personal phone number].
Sincerely,
[Your Name]
Effective Immediately/Short or No Notice Resignation Letter Sample
Dear [Name]:
Please accept this letter as notification that I am resigning from my position as [position name] at [company name], effective tomorrow [date]. I apologize that I am not able to provide more notice. However, due to circumstances beyond my control, I must resign from my position immediately.
I want to express my appreciation for the support that you have provided me during my time with [company name]. Please forward my last paycheck to the address listed above. Again, I apologize for any inconvenience this may cause.
Sincerely,
[Your Name]
Signature (if delivering hard copy letter)
Resignation Letter With a Reason Sample
Dear [Name],
The purpose of this letter is to announce my resignation from [company name], effective two weeks from today, [date].
I want you to know that this was not an easy decision to make, as the past [number of years in your position] have been rewarding for me, both personally and professionally. I have learned a lot in my role and have enjoyed observing [highlight key aspects of what you've learned/observed in your role].
I have made this decision due to my acceptance of a position as [position title] at [company name]. This opportunity allows my family to relocate to an area that is closer to our families, and it will afford me professional growth. I wish you and the company all the best. I hope to cross paths with you again in the future.
Sincerely,
[Your Name]
Signature (if delivering hard copy letter)
Job-Specific Resignation Letter Sample (Nursing)
Dear [Name]:
I am writing to inform you of my resignation from the position of [position title] at the [company name]. My last day of work will be [date].
Working at [company name] has been rewarding in many ways, and I wish nothing but the best for all the patients and staff at this facility. Please let me know if I can assist in the transitional period.
Respectfully yours,
[Your Name]
Signature (if delivering hard copy letter)
View additional samples of resignation letters
What To Include in a Resignation Letter
Image via Unsplash by christinhumephoto
In most cases, a resignation letter should be simple. It's helpful to include:
- Your position title.
- Your last day with the company. (Preferably, this day should be at least two weeks away.)
- Your appreciation for the opportunities afforded in your role.
You may also choose to include other elements, such as the reason for leaving, if applicable. For example, if you are relocating, including this as the reason for resigning might help your employer gain a better understanding of your long-term goals and where you want to live.
Many employees highlight their willingness to assist during the transitional period in their resignation letter. This assistance may come in the form of training a replacement — if the company can get someone hired before your final day — or providing written materials that will help your replacement take over the responsibilities as seamlessly as possible. You don't have to commit to anything too drastic in this letter, such as delaying your last day or helping to find or hire a replacement. By including this statement, you are showing that you're willing to support the company until the end.
You might also choose to draft a letter that bids farewell to your coworkers or team members. This letter is different from a resignation letter in that you are not informing your team of your decision to resign with details around the resignation, but rather expressing appreciation for them and telling them goodbye.
Here are additional tips to write a resignation letter.
What To Leave Out of a Resignation Letter
No matter the terms of your resignation or the reason behind your departure, your resignation letter should be positive and professional. Many employers keep employees' resignation letters in their HR or personnel files and can refer to these letters if they receive requests for references or other information in the future. A critical, negative, or poorly written letter can reflect negatively on you and could even impact the reference provided by your former employer.
You should avoid including any issues you experienced during your time with the company. Leave out criticism of your coworkers, supervisors, or the company as a whole, and keep it as positive as possible.
Here are some more tips for writing the perfect resignation letter.
When To Provide a Resignation Letter
The recommended timeline for providing a resignation letter is at least two weeks prior to your planned last day. Some employees have contracts that specify the terms of departure, so be sure to follow any timeline outlined in your contract, if applicable. Here is some additional information about breaching a contract.
You may choose to provide even more notice, but it's always best to provide at least two weeks, as this is a professional courtesy that affords the employer time to find a replacement. Since you may need to use this employer as a reference in the future, maintaining that professional relationship and providing enough notice can benefit you.
When you're ready to move on to a new opportunity, use this guide to write a professional and positive resignation letter that keeps you on good terms with your employer while providing the information needed.
ContractsCounsel is not a law firm, and this post should not be considered and does not contain legal advice. To ensure the information and advice in this post are correct, sufficient, and appropriate for your situation, please consult a licensed attorney. Also, using or accessing ContractsCounsel's site does not create an attorney-client relationship between you and ContractsCounsel.
Meet some of our Resignation Letter Lawyers
Max K.
Transactional attorney with experience in drafting, reviewing and negotiating contracts, licenses, leases, general business practices and dispute resolution. Licensed in Nevada, California and New York. I never charge for phone calls - happy to chat. www.linkedin.com/in/maxkelner
"This was my 1st time having to consult with a legal expert about anything and Max made the process easy and stress-free."
Daehoon P.
Daehoon P.
Corporate, M&A & Securities Lawyer | Managing Attorney, DP Counsel PLLC Practice Areas: Business Formation | Commercial Contracts | Contract Drafting & Review | Mergers & Acquisitions | Venture Capital | Securities Offerings | Franchise Law | Employment & Equity Compensation | Intellectual Property | Cross-Border Transactions About/Bio: I represent companies, investors, and fund sponsors in corporate transactions, commercial contracting, and private securities matters, from entity formation and early-stage financings to acquisitions, exits, and ongoing strategic counsel. As Managing Attorney of DP Counsel PLLC, I help clients structure transactions clearly, allocate risk thoughtfully, and move deals forward with documentation that is practical, enforceable, and aligned with business objectives. My practice includes both day-to-day commercial matters and more complex transactional work, including venture financings, private offerings, M&A deals, fund-related documents, and cross-border structuring. What I Do: Corporate & Commercial • Entity formation and structuring for corporations, LLCs, and limited partnerships • Operating agreements, shareholder agreements, and governance documents • Commercial contract drafting, review, and negotiation • Vendor, distribution, manufacturing, SaaS, and licensing agreements • Employment, consulting, confidentiality, and equity compensation agreements • Outside general counsel support for growing companies Securities & Private Capital • Private offerings under Regulation D and Regulation S • Private placement memoranda, subscription agreements, and investor documents • SAFE, convertible note, and priced equity financings • Venture capital and private fund formation matters • Fund governing documents and offering document packages • Securities law analysis for private capital raising transactions Mergers & Acquisitions • Letters of intent and term sheets • Stock purchase, asset purchase, and merger agreements • Due diligence coordination and transaction support • Disclosure schedules, closing documents, and post-closing matters • Earnouts, rollover equity, indemnity structures, and related deal terms • HSR, CFIUS, and related regulatory issue spotting for qualifying transactions Digital Assets & Emerging Technologies • Federal-law digital asset and token securities analysis • Entity structuring for blockchain and Web3 ventures • Digital asset fund and operating structures • AML/KYC documentation support and regulatory issue spotting Franchising • Franchise Disclosure Documents (FDDs) • Franchise agreements • Master franchise and area development agreements • Franchise structuring and registration coordination Real Estate Transactions • Commercial real estate acquisitions and dispositions • Real estate joint ventures and syndications • Commercial lease drafting and negotiation • Real estate investment structures and related offering documents Cross-Border & International • U.S. market entry and entity structuring for international clients • Delaware and multi-entity holding structures • Cross-border transaction planning and documentation • Coordination with foreign counsel and tax advisors on cross-border matters Why Clients Hire Me: • Big-law-level drafting with boutique responsiveness • Practical, business-focused advice grounded in execution reality • Clear scoping and transparent fee arrangements • Experience across financings, acquisitions, fund formations, and cross-border transactions Typical Projects: • Contract drafting and negotiation • Entity formation and governance packages • Private offering document suites • Venture financing documentation • M&A transactions from LOI through closing • Fractional or outside general counsel support Industries Technology | SaaS | FinTech | Digital Assets | E-commerce | Healthcare | Real Estate | Food & Beverage | Professional Services
"Thanks Daehoon for going above and beyond and helping me with a lot of detailed information regarding signing multiple contracts. I was very happy with the outcome. Best"
Donya G.
Donya G.
I am a Contracts and Mergers & Acquisitions Attorney with more than 25 years of diverse legal and business experience. My practice focuses on mergers and acquisitions, commercial contracts, contract dispute resolution, and a broad range of business-related legal matters. I have extensive experience managing and closing transactions across a variety of industries, including SaaS, IT, eCommerce, franchises, agencies, and food services. I take a practical, business-oriented approach to transactions, helping clients efficiently navigate complex deals from initial structuring and negotiation through execution and closing. My combined legal, litigation, financial, and business experience allows me to deliver strategic, efficient, and practical solutions tailored to my clients’ objectives, whether in deal negotiations, contract structuring, dispute resolution, or complex business transactions
"Donya was an amazing partner and was very patient and diligent in dealing with the APA and OA. I highly recommend her as she knows her stuff, is confident, and always has your back."
Sara S.
With over eleven years of intellectual property experience, I’m happy to work on your contract problem. I am very diligent and enjoy meeting tight deadlines. Drafting memoranda, business transactional documents, termination notices, demand letters, licenses and letter agreements are all in my wheelhouse! Working in a variety of fields, from construction to pharmaceutical, I enjoy resolving any disputes that come across my desk. I will prioritize your project, big or small. Please be ready and prepared with all relevant documentation so we can get started as soon as you click HIRE! Hourly rate projects will be billed hourly in accordance with the timesheet. Flat rate projects will be billed in segments. Choosing an hourly or flat rate is up to you. Absolutely no refunds.
"Sara was responsive and knowledgeable about prenup specifics. Thank you so much!"
Ryenne S.
My name is Ryenne Shaw and I help business owners build businesses that operate as assets instead of liabilities, increase in value over time and build wealth. My areas of expertise include corporate formation and business structure, contract law, employment/labor law, business risk and compliance and intellectual property. I also serve as outside general counsel to several businesses across various industries nationally. I spent most of my early legal career assisting C.E.O.s, General Counsel, and in-house legal counsel of both large and smaller corporations in minimizing liability, protecting business assets and maximizing profits. While working with many of these entities, I realized that smaller entities are often underserved. I saw that smaller business owners weren’t receiving the same level of legal support larger corporations relied upon to grow and sustain. I knew this was a major contributor to the ceiling that most small businesses hit before they’ve even scratched the surface of their potential. And I knew at that moment that all of this lack of knowledge and support was creating a huge wealth gap. After over ten years of legal experience, I started my law firm to provide the legal support small to mid-sized business owners and entrepreneurs need to grow and protect their brands, businesses, and assets. I have a passion for helping small to mid-sized businesses and startups grow into wealth-building assets by leveraging the same legal strategies large corporations have used for years to create real wealth. I enjoy connecting with my clients, learning about their visions and identifying ways to protect and maximize the reach, value and impact of their businesses. I am a strong legal writer with extensive litigation experience, including both federal and state (and administratively), which brings another element to every contract I prepare and the overall counsel and value I provide. Some of my recent projects include: - Negotiating & Drafting Commercial Lease Agreements - Drafting Trademark Licensing Agreements - Drafting Ambassador and Influencer Agreements - Drafting Collaboration Agreements - Drafting Service Agreements for service-providers, coaches and consultants - Drafting Master Service Agreements and SOWs - Drafting Terms of Service and Privacy Policies - Preparing policies and procedures for businesses in highly regulated industries - Drafting Employee Handbooks, Standard Operations and Procedures (SOPs) manuals, employment agreements - Creating Employer-employee infrastructure to ensure business compliance with employment and labor laws - Drafting Independent Contractor Agreements and Non-Disclosure/Non-Competition/Non-Solicitation Agreements - Conducting Federal Trademark Searches and filing trademark applications - Preparing Trademark Opinion Letters after conducting appropriate legal research - Drafting Letters of Opinion for Small Business Loans - Drafting and Responding to Cease and Desist Letters I service clients throughout the United States across a broad range of industries.
"She gave clear and thorough information about my document and gave sound recommendations for the path forward."
July 26, 2023
Michael S.
Born and raised in St. Louis, MO. Bachelors Degree from the University of Iowa. Masters Degree from the University of Melbourne. J.D. from the University of Kansas. Licensed to practice law in Missouri and Kansas. Tennessee currently pending.
July 27, 2023
Julie G.
I graduated from Wayne State University in 1992 and was admitted to practice in Michigan the same year. I've been practicing in Traverse City since 1993. My goal is for clients to feel that I am accessible and prompt, while providing quality and affordable legal services.
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Resignation letter with non-disparagement clause
Location: Washington
Turnaround: Less than a week
Service: Drafting
Doc Type: Resignation Letter
Number of Bids: 2
Bid Range: $385 - $900
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