Resignation Letter: How To Write
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Quick Facts — Resignation Letter Lawyers
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What Is a Resignation Letter?
A resignation letter is used to resign from a professional position. If you are planning to quit your job, it's important to provide a resignation letter to your employer to maintain the professional relationship as well as to create a paper trail that documents your planned departure and timeline. Using sample resignation letters will make it easier to create this document for your employer.
Resignation Letter Samples
Depending on the nature of your position and your relationship with your employer, your letter may vary. However, all letters should include your name and contact information, the date, and the name of the person to whom you are addressing the letter, which will typically be your direct supervisor, along with their contact information.
Basic Resignation Letter Sample
Dear [Name],
I would like to inform you that I am resigning from my position as [position title] for [employer name], effective [date]. I appreciate the opportunities for professional and personal development that I have received in this role. I have enjoyed working for the company and appreciate the support provided me during my tenure. If I can provide any assistance during this transition, please let me know.
Sincerely,
[Your Name]
Signature (if delivering hard copy letter)
Formal Resignation Letter Sample
Dear [Name],
I would like to inform you that I am resigning from my position as [title] for [company name]. This resignation is effective as of [date].
I wish to express my appreciation for the support I have received as well as the opportunities I have enjoyed during the years I have worked for [company name]. I have truly enjoyed my tenure with [company name] and am extremely grateful for the encouragement you have given me as I have pursued my professional and personal growth objectives.
In order to make the transition as seamless as possible, I am available to provide any assistance in passing my responsibilities on to my successor.
Sincerely,
[Your Name]
Signature (if delivering hard copy letter)
Email Resignation Sample
Dear [Name]:
Please accept this message as notification that I will be leaving my position with [company name], effective [date].
Through the years I have worked for [company name], I have appreciated your support and professional guidance. I wish both you and the company success in the future.
If I can provide any assistance during this transitional period, please let me know. I will be happy to do so. Please keep me informed regarding my accrued vacation leave, final work schedule, and benefits.
You can also reach me through my personal email or phone at [email address] or [personal phone number].
Sincerely,
[Your Name]
Effective Immediately/Short or No Notice Resignation Letter Sample
Dear [Name]:
Please accept this letter as notification that I am resigning from my position as [position name] at [company name], effective tomorrow [date]. I apologize that I am not able to provide more notice. However, due to circumstances beyond my control, I must resign from my position immediately.
I want to express my appreciation for the support that you have provided me during my time with [company name]. Please forward my last paycheck to the address listed above. Again, I apologize for any inconvenience this may cause.
Sincerely,
[Your Name]
Signature (if delivering hard copy letter)
Resignation Letter With a Reason Sample
Dear [Name],
The purpose of this letter is to announce my resignation from [company name], effective two weeks from today, [date].
I want you to know that this was not an easy decision to make, as the past [number of years in your position] have been rewarding for me, both personally and professionally. I have learned a lot in my role and have enjoyed observing [highlight key aspects of what you've learned/observed in your role].
I have made this decision due to my acceptance of a position as [position title] at [company name]. This opportunity allows my family to relocate to an area that is closer to our families, and it will afford me professional growth. I wish you and the company all the best. I hope to cross paths with you again in the future.
Sincerely,
[Your Name]
Signature (if delivering hard copy letter)
Job-Specific Resignation Letter Sample (Nursing)
Dear [Name]:
I am writing to inform you of my resignation from the position of [position title] at the [company name]. My last day of work will be [date].
Working at [company name] has been rewarding in many ways, and I wish nothing but the best for all the patients and staff at this facility. Please let me know if I can assist in the transitional period.
Respectfully yours,
[Your Name]
Signature (if delivering hard copy letter)
View additional samples of resignation letters
What To Include in a Resignation Letter
Image via Unsplash by christinhumephoto
In most cases, a resignation letter should be simple. It's helpful to include:
- Your position title.
- Your last day with the company. (Preferably, this day should be at least two weeks away.)
- Your appreciation for the opportunities afforded in your role.
You may also choose to include other elements, such as the reason for leaving, if applicable. For example, if you are relocating, including this as the reason for resigning might help your employer gain a better understanding of your long-term goals and where you want to live.
Many employees highlight their willingness to assist during the transitional period in their resignation letter. This assistance may come in the form of training a replacement — if the company can get someone hired before your final day — or providing written materials that will help your replacement take over the responsibilities as seamlessly as possible. You don't have to commit to anything too drastic in this letter, such as delaying your last day or helping to find or hire a replacement. By including this statement, you are showing that you're willing to support the company until the end.
You might also choose to draft a letter that bids farewell to your coworkers or team members. This letter is different from a resignation letter in that you are not informing your team of your decision to resign with details around the resignation, but rather expressing appreciation for them and telling them goodbye.
Here are additional tips to write a resignation letter.
What To Leave Out of a Resignation Letter
No matter the terms of your resignation or the reason behind your departure, your resignation letter should be positive and professional. Many employers keep employees' resignation letters in their HR or personnel files and can refer to these letters if they receive requests for references or other information in the future. A critical, negative, or poorly written letter can reflect negatively on you and could even impact the reference provided by your former employer.
You should avoid including any issues you experienced during your time with the company. Leave out criticism of your coworkers, supervisors, or the company as a whole, and keep it as positive as possible.
Here are some more tips for writing the perfect resignation letter.
When To Provide a Resignation Letter
The recommended timeline for providing a resignation letter is at least two weeks prior to your planned last day. Some employees have contracts that specify the terms of departure, so be sure to follow any timeline outlined in your contract, if applicable. Here is some additional information about breaching a contract.
You may choose to provide even more notice, but it's always best to provide at least two weeks, as this is a professional courtesy that affords the employer time to find a replacement. Since you may need to use this employer as a reference in the future, maintaining that professional relationship and providing enough notice can benefit you.
When you're ready to move on to a new opportunity, use this guide to write a professional and positive resignation letter that keeps you on good terms with your employer while providing the information needed.
ContractsCounsel is not a law firm, and this post should not be considered and does not contain legal advice. To ensure the information and advice in this post are correct, sufficient, and appropriate for your situation, please consult a licensed attorney. Also, using or accessing ContractsCounsel's site does not create an attorney-client relationship between you and ContractsCounsel.
Meet some of our Resignation Letter Lawyers
Max K.
I am a business attorney and former in-house corporate attorney with more than a decade of experience helping companies navigate contracts, commercial relationships, day-to-day operations, and disputes. My practice includes drafting, reviewing, and negotiating commercial agreements, licenses, leases, vendor and service agreements, and other business arrangements. Licensed in Nevada, California, New York, and Texas, I also hold an Executive MBA. My goal is to serve as practical, long-term outside counsel to small businesses and entrepreneurs that value responsiveness, sound judgment, and advice grounded in commercial realities - not merely technical legal answers. I handle disputes when necessary, but much of the value I bring lies in identifying issues early, preserving business relationships, and preventing avoidable conflicts. I do not bill separately for routine phone calls. I want clients to feel comfortable calling before a small concern becomes an expensive problem, and I am always happy to have an initial conversation to see if the fit is right for you. www.linkedin.com/in/maxkelner
"This was my 1st time having to consult with a legal expert about anything and Max made the process easy and stress-free."
Michael M.
www.linkedin/in/michaelbmiller I am an experienced contracts professional having practiced nearly 3 decades in the areas of corporate, mergers and acquisitions, technology, start-up, intellectual property, real estate, employment law as well as informal dispute resolution. I enjoy providing a cost effective, high quality, timely solution with patience and empathy regarding client needs. I graduated from NYU Law School and attended Rutgers College and the London School of Economics as an undergraduate. I have worked at top Wall Street firms, top regional firms and have long term experience in my own practice. I would welcome the opportunity to be of service to you as a trusted fiduciary. In 2022 and 2023, I was the top ranked attorney on the Contract Counsel site based upon number of clients, quality of work and number of 5 Star reviews.
"Michael's expertise and judgment impressed me. I brought him in for contract advisory work, and he quickly asked the questions I hadn't considered, identified the risks that mattered, and set aside the ones I had wrongly prioritized. He changed how I understood the contract. He is an excellent advisor - highly recommended."
Ramanathan C.
Triple Qualified New York Attorney, Australian Lawyer & Enrolled NZ Barrister & Solicitor
"Rama was timely and responsive to all my needs & questions. From day one, he presented a tailored proposal for my project that felt personalized and thoughtful. He is pleasant to work with and professional with his legal advice. I'd be happy to work with him again."
Daehoon P.
Daehoon P.
Corporate, M&A & Securities Lawyer | Managing Attorney, DP Counsel PLLC Practice Areas: Business Formation | Commercial Contracts | Contract Drafting & Review | Mergers & Acquisitions | Venture Capital | Securities Offerings | Franchise Law | Employment & Equity Compensation | Intellectual Property | Cross-Border Transactions About/Bio: I represent companies, investors, and fund sponsors in corporate transactions, commercial contracting, and private securities matters, from entity formation and early-stage financings to acquisitions, exits, and ongoing strategic counsel. As Managing Attorney of DP Counsel PLLC, I help clients structure transactions clearly, allocate risk thoughtfully, and move deals forward with documentation that is practical, enforceable, and aligned with business objectives. My practice includes both day-to-day commercial matters and more complex transactional work, including venture financings, private offerings, M&A deals, fund-related documents, and cross-border structuring. What I Do: Corporate & Commercial • Entity formation and structuring for corporations, LLCs, and limited partnerships • Operating agreements, shareholder agreements, and governance documents • Commercial contract drafting, review, and negotiation • Vendor, distribution, manufacturing, SaaS, and licensing agreements • Employment, consulting, confidentiality, and equity compensation agreements • Outside general counsel support for growing companies Securities & Private Capital • Private offerings under Regulation D and Regulation S • Private placement memoranda, subscription agreements, and investor documents • SAFE, convertible note, and priced equity financings • Venture capital and private fund formation matters • Fund governing documents and offering document packages • Securities law analysis for private capital raising transactions Mergers & Acquisitions • Letters of intent and term sheets • Stock purchase, asset purchase, and merger agreements • Due diligence coordination and transaction support • Disclosure schedules, closing documents, and post-closing matters • Earnouts, rollover equity, indemnity structures, and related deal terms • HSR, CFIUS, and related regulatory issue spotting for qualifying transactions Digital Assets & Emerging Technologies • Federal-law digital asset and token securities analysis • Entity structuring for blockchain and Web3 ventures • Digital asset fund and operating structures • AML/KYC documentation support and regulatory issue spotting Franchising • Franchise Disclosure Documents (FDDs) • Franchise agreements • Master franchise and area development agreements • Franchise structuring and registration coordination Real Estate Transactions • Commercial real estate acquisitions and dispositions • Real estate joint ventures and syndications • Commercial lease drafting and negotiation • Real estate investment structures and related offering documents Cross-Border & International • U.S. market entry and entity structuring for international clients • Delaware and multi-entity holding structures • Cross-border transaction planning and documentation • Coordination with foreign counsel and tax advisors on cross-border matters Why Clients Hire Me: • Big-law-level drafting with boutique responsiveness • Practical, business-focused advice grounded in execution reality • Clear scoping and transparent fee arrangements • Experience across financings, acquisitions, fund formations, and cross-border transactions Typical Projects: • Contract drafting and negotiation • Entity formation and governance packages • Private offering document suites • Venture financing documentation • M&A transactions from LOI through closing • Fractional or outside general counsel support Industries Technology | SaaS | FinTech | Digital Assets | E-commerce | Healthcare | Real Estate | Food & Beverage | Professional Services
"Daehoon provided a thorough and practical legal review, with clear guidance tailored to our product. He was professional, responsive, and easy to work with."
Jason P.
Jason is a self-starting, go-getting lawyer who takes a pragmatic approach to helping his clients. He co-founded Fortify Law because he was not satisfied with the traditional approach to providing legal services. He firmly believes that legal costs should be predictable, transparent and value-driven. Jason’s entrepreneurial mindset enables him to better understand his clients’ needs. His first taste of entrepreneurship came from an early age when he helped manage his family’s small free range cattle farm. Every morning, before school, he would deliver hay to a herd of 50 hungry cows. In addition, he was responsible for sweeping "the shop" at his parent's 40-employee HVAC business. Before becoming a lawyer, he clerked at the Lewis & Clark Small Business Legal Clinic where he handled a diverse range of legal issues including establishing new businesses, registering trademarks, and drafting contracts. He also spent time working with the in-house team at adidas® where, among other things, he reviewed and negotiated complex agreements and created training materials for employees. He also previously worked with Meriwether Group, a Portland-based business consulting firm focused on accelerating the growth of disruptive consumer brands and facilitating founder exits. These experiences have enabled Jason to not only understand the unique legal hurdles that can threaten a business, but also help position them for growth. Jason's practice focuses on Business and Intellectual Property Law, including: -Reviewing and negotiating contracts -Resolving internal corporate disputes -Creating employment and HR policies -Registering and protecting intellectual property -Forming new businesses and subsidiaries -Facilitating Business mergers, acquisitions, and exit strategies -Conducting international business transactions In his free time, Jason is an adventure junkie and gear-head. He especially enjoys backpacking, kayaking, and snowboarding. He is also a technology enthusiast, craft beer connoisseur, and avid soccer player.
"Very nice! Great on responding back and being available! Recommend 100% !"
Jordan M.
I am a software developer turned lawyer with 7+ years of experience drafting, reviewing, and negotiating SaaS agreements, as well as other technology agreements. I am a partner at Freeman Lovell PLLC, where I lead commercial contracts practice group. I work with startups, growing companies, and the Fortune 500 to make sure your legal go-to-market strategy works for you.
October 12, 2021
Grant P.
Founder and owner of Grant Phillips Law.. Practicing and licensed in NY, NJ & Fl with focus on small businesses across the country that are stuck in predatory commercial loans. The firm specializes in representing business owners with Merchant Cash Advances or Factoring Arrangments they can no longer afford. The firms clients include restaurants, truckers, contractors, for profit schools, doctors and corner supermarkets to name a few. GRANT PHILLIPS LAW, PLLC. is at the cutting edge of bringing affordable and expert legal representation on behalf of Merchants stuck with predatory loans or other financial instruments that drain the companies revenues. Grant Phillips Law will defend small businesses with Merchant Cash Advances they can no longer afford. Whether you have been sued, a UCC lien filed against your receivables or your bank account is levied or frozen, we have your back. See more at www.grantphillipslaw.com
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Review termination clause in physician contract, advise
Location: Alabama
Turnaround: Less than a week
Service: Contract Review
Doc Type: Resignation Letter
Page Count: 3
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Bid Range: $500 - $500
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