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Need help with a Commercial Office Lease?
A commercial office lease is a legal arrangement between a property lessor and a lessee where the lessee rents commercial space for trade purposes. In addition, the lease summarizes the tenancy terms and conditions, including the lease's length, the rent payment, and the obligations of both the landlord and the lessee.
Principal Considerations of a Commercial Office Lease
When considering a commercial office lease, it is essential to consider the location and accessibility of the rental property and the building's security and amenities. The commercial office lease should also outline the terms of the rental contract, such as the length of the lease, the rent amount, and any increases or reductions in rent over time.
In addition to rent, the lease should also describe the terms of any security deposits or prepaid rent and the prerequisites for continuing or terminating the lease. Tenants should be mindful of any restrictions on the use of the space, such as whether they can make modifications to the building or whether there are restrictions on operating hours.
Before signing a commercial office lease, it's necessary for tenants to carefully examine all of the terms and conditions outlined in the contract. In addition, they may also want to consult with a lawyer or real estate professional to safeguard their rights and interests.
Once the lease is executed, the lessor and the lessee are bound by the terms of the agreement. Moreover, it is important for tenants to keep up with rent payments and to comply with any other responsibilities outlined in the lease, such as maintaining the property or using the commercial space only for business objectives.
Does Your Business Need to Lease a Commercial Space?
If you are a startup, you may not need a commercial space. Nevertheless, leasing might be your best option if your company grows and needs to move into larger quarters. And if there are many employees at your company and they don't all fit into one office space? Then commercial office leasing might be an even better option!
Commercial office leasing can be an important part of any business plan because it allows businesses to focus on their core operations while having access to modern amenities like Wi-Fi and conference rooms without having to worry about maintaining them or paying for utilities like electricity or heat/air conditioning. In addition, the advantages of leasing commercial space are many, including but not limited to the following:
- Focusing on your company's core operations instead of maintaining the building or paying for utilities such as electricity or heat/air conditioning (HVAC).
- Having access to modern amenities like Wi-Fi and conference rooms.
- Having flexibility in your lease provisions so that you can scale up or down as required.
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What Should Your Commercial Office Lease Include?
Below are some common points that your commercial office lease should include:
- The length of your commercial office lease should be clearly expressed.
- The amount of rent should be incorporated into your lease contract.
- You can use this section to restrict or limit how frequently other individuals may use the space, such as limiting it only to employees who work at certain times of day or weekdays only. Nevertheless, these limitations must be expressed as "restrictions" rather than "concessions," which implies they are not given voluntarily without being negotiated first and decided upon between both parties involved in any negotiations about them (i.e., property owner/lessee).
- Any other expenses or charges you may pay during your commercial office lease must also be incorporated in this section of the contract (for example, utilities).
The owner is accountable for ensuring that the premises are kept in good condition, safe and secure. It includes any alterations or modifications made to the space during your term in a commercial office lease. The lessor also needs to ensure that all local building prerequisites are met.
How Much Commercial Lease Rent Should You Pay in Total?
The total cost of your lease includes the rent, maintenance, and utilities. However, it is vital to know what you will be charged in advance so that you can negotiate with your landlord to reduce the total cost.
The landlord is responsible for paying all utilities included in your lease. Nevertheless, if there is a discrepancy between the number of utilities used and the amount you are being charged, you should try to work with your landlord to resolve this issue.
When Should You Look at Individual Leases Versus Whole Office Buildings?
If you have a large business with multiple locations or employees who need access to shared resources like printers, copiers, and conference rooms, it may make sense to visit several facilities before picking one as your home base. On the other hand, if all that's needed is a clean desk area where workers can get the job done in peace (and maybe even eat lunch), then an individual commercial office lease may be more suitable for your requirements.
When deciding which alternative is best for each employer—a group office building or individual leases—it's crucial not only to consider what kind of working atmosphere works best but also how much time they'll spend there everyday/weekend during peak seasonality duration like holidays and weekends when demand rises dramatically!
Do You Want a Long-Term or a Short-Term Commercial Office Lease with Your Landlord?
You will want to determine whether you want a long-term or short-term lease. A long-term lease is more reasonable and flexible, but it comes with higher expenditures in rent payments and maintenance costs. On the other hand, a short-term lease can be more expensive but offers you more control over your property's use and the ability to move more quickly if needed.
A further consideration when deciding on an office space choice is whether or not it has parking facilities nearby, which could affect how much money may have been saved by renting out part of your home instead!
Key Terms
- Rent: The amount of money a lessee pays the lessor for using the leased area.
- Security Deposit: A sum of money that the lessee pays to the lessor at the start of the lease to cover any damages or outstanding rent at the end of the lease.
- Lease Term: The length of time a tenant is committed to the lease, typically represented in years.
- Escalation Clause : A provision in the commercial office lease that increases the rent during the lease term based on a predetermined formula, such as the inflation rate.
- Base Rent: The minimum rent that must be settled over the lease term, regardless of other charges or fees.
- Renewal Option: A provision in the lease that provides the tenant with the right to extend the lease for an additional time.
- Sublease : The act of a tenant leasing the rented space to a subtenant with the lessor's consent.
Conclusion
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Meet some of our Commercial Office Lease Lawyers
Agnes M.
Agnes Mombrun Geter is the Founder and Managing Attorney of Mombrun Law, PLLC. She is an experienced attorney and is a member of the Florida Bar, New Jersey Bar, and the Pennsylvania Bar. The firm's practice focuses on Estate Planning, Business Law, and Debt Settlement including IRS Debt Relief. The firm's goal is to simplify the law and provide clients with the confidence and information necessary to make their decisions. The firm also provides project-based legal services to other attorneys and law firms, along with assisting as personal counsel and local counsel on legal matters.
Richard P.
Have over 40+ years of corporate and commercial law experience.
Julian H.
I am a business attorney with years of experience advising individual entrepreneurs and small businesses on issues ranging from entity selection/formation to employment law compliance, to intellectual property protection and exploitation. I often act as General Counsel for my clients fulfilling the legal function as part of a team of managers. I look forward to learning more about your business and how I may be of assistance.
Christopher R.
Corporate and transactional attorney in sixth year of practice. Focus areas include general corporate counsel, labor and employment law, business partnership matters, securities matters related to privately-held companies, and regulatory compliance in securities and finance matters.
Forest H.
Forest is a general practice lawyer. He provides legal advice regarding small business law, contracts, estates and trusts, administrative law, corporate governance and compliance. Forest practiced complex commercial litigation in Florida for eight years, representing clients such as Host Marriott, Kellogg School of Business, and Toyota. Since moving to Nashville in 2005, he has provided legal advice to clients forming new businesses, planning for the future, and seeking funding through the use of equity and/or debt in their businesses. This advice has included the selection of business type, assistance in drafting and editing their business plans and offering material, reviewing proposed term sheets, and conducting due diligence. Forest is a member of the Florida, Tennessee, and Texas Bars; in addition. Forest has held a Series 7, General Securities Representative Exam, Series 24, General Securities Principal, and Series 63, Uniform Securities Agent State Law.
Anjali S.
CA, NY, and FL licensed attorney with nearly a decade of experience in intellectual property, data privacy, commercial contracts, and employment. I also have both the CIPP/US and CIPP/E privacy credentials. Basically, everything your business needs!
July 13, 2020
Dillon N.
I joined Enterprise Law Group, LLP as an Associate in March 2020. My practice has involved a wide range of legal matters from commercial real estate, finance and international business transactions to litigation matters including commercial disputes, personal injury and medical malpractice. Proficient in Spanish, I graduated from the University of Kentucky College of Law, the Patterson School of Diplomacy and International Commerce, and the University of Southern California. Prior to my legal career, I sought diverse professional experiences. After graduating from college, I orchestrated my own volunteering experience in southern Peru with a small non-profit organization. Later I gained valuable professional experience as part of a U.S. Senate campaign, and after that I joined the public policy team at Greater Louisville, Inc., Louisville's Chamber of Commerce affiliate. Prior to law school, I embarked on a month long excursion with the Northern Outdoor Leadership School in Alaska, which gave me a new found appreciation for sustainability.
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