ContractsCounsel Logo
Home Types of Contracts Photo Release Form

Jump to Section

A photo release form is a detailed document that plays a substantial role in securing the legal privileges of both the photographer and the subject. It is a contract between the photographer and the individual whose image is being captured, which summarizes the terms and conditions under which the photo can be used.

How to Create a Photo Release Form

As a filmmaker or photographer, should a photo release form help to guard your creation and customers. A photo release form is an arrangement between you and the model or subjects in your photos, which allows you to use their resemblance in any way you see fit. Also, having a photo release form can help prevent possible legal problems and guarantee you have the right to use and circulate your photographs. Keep in mind the laws for release forms depend on local laws, the purpose of the photo or video, and the subjects involved. Below are some key steps to create a photo release agreement.

  1. Define the Objective of the Photo Release Form

    Before you start making your photo release form, defining the agreement's objective is important. Will the photographs be used for retail or confidential purposes? Is it for an occasion or a specific assignment? Having an unambiguous knowledge of the objective of the photo release form will help you define the terms and conditions to include and guarantee the form serves its intended objective.

  2. Incorporate the Basics

    Another thing you should incorporate in your photo release form is basic details, including the name of the model, the photo session date, and your name as the photographer. Ensure you must also include an explanation of the photographs and how they will be used. For instance, if the photos are utilized for promotion or marketing purposes, including specific mediums and platforms, such as billboards, social media, or print publications.

  3. Clearly Describe the Terms and Conditions

    The terms and conditions of your photo release form should clearly explain how the photographs will be utilized, who has the privilege to use them, and for what duration. You should also comprise any limitations on using the pictures, such as not using them for unlawful or harmful purposes.

    The terms and conditions should be documented in concise, clear language that is easy for the model or subject to understand. Moreover, you may also want to consult a legal expert to ensure the terms and conditions are lawfully binding.

  4. Comprise a Model Release

    A model release is a photo release form utilized when snapping models or actors. It may include language that allows the photographer to use the model's resemblance in any way they see fit, including for commercial objectives. This should be negotiated between the photographer and the model.

    A model release should comprise terminology that states that the model is providing the photographer with the right to use their similarity in any way they see fit and that the model will not obtain any payment for using their resemblance.

  5. Incorporate a Waiver of Liability

    A waiver of liability is an important aspect of any photo release form. It safeguards the model, subject, and photographer from any possible legal problems from using the photos. The waiver of liability should incorporate vocabulary that states the subject or model is releasing the photographer from any liability for any injuries or damages that may arise during the photography session.

  6. Ensure the Photo Release Form is Lawfully Binding

    To ensure your photo release form is lawfully binding, consult a legal expert to examine and authorize the form. The legal expert can also guide the specific terminology to incorporate any additional terms and conditions that may be required. Besides, it is also a good idea to provide the model or subject with a copy of the form for their documents.

Essential Elements of a Photo Release Form

When making a photo release form, it is necessary to include some key details. Below are some of the components that should be included in a photo release form:

  • Title of the Parties Concerned

    The photo release form should specify the parties' titles, including the videographer or photographer and the subject or model.

  • Explanation of the Image or Video

    The release form should thoroughly describe the video or image, including the specific time, location, and date it was captured.

  • Compensation

    A photo release form should define the amount and payment provisions if compensation is proposed.

  • Permitted Use

    Another crucial element a release form should include is the permitted use. It should define how the video or image can be used, including the platforms, media outlets, and periodicals where it can be used.

  • Signature

    The photo release form should be signed and dated by the model or the subject. In some cases, the videographer or photographer will need to sign it as well.

  • Expiration Date

    The release form should have an end date to ensure the photographer or videographer does not utilize the video or image beyond the defined period.

Meet some lawyers on our platform

Sara S.

132 projects on CC
CC verified
View Profile

Brian W.

10 projects on CC
CC verified
View Profile

Damien B.

16 projects on CC
CC verified
View Profile

Kelvin R.

24 projects on CC
CC verified
View Profile

Importance of a Photo Release Form

A photo release form, commonly known as a talent release form or a model release form, is a document that offers written authorization from the subject in a video recording or photo, permitting the videographer or photographer to use their image. The form comprises legal terminology that summarizes how and where the photo or video may be used. It is created to safeguard the videographer or photographer from any legal actions the subject may take concerning using their photo.

In addition, a photo release form is necessary for videographers and photographers, especially in the present age where social media platforms and the internet make broadcasting and sharing photos easier. Besides, the release form guarantees that the photographer has the lawful privilege to utilize the photo or video in different ways, such as promotional materials, advertising, or journal. It is especially necessary for commercial photographers who plan to sell or use their photos for commercial pursuits.

A photo release form is also essential for models and subjects who want to manage how their photo is used. The release form authorizes them to determine how the photo or video can be used, including the specific media outlets or platforms where it can be used. It also helps prevent misuse, possible exploitation, or misrepresentation of the subject in the photo or video.

Key Terms

  • Minor Release Form: A photo release form is utilized when the photo's subject is a minor (under 18 years). This form must be signed by the child's legal guardian or parent.
  • Model Release Form: A photo release form relating to the retail use of a person's image or resemblance.
  • Royalty-Free: A term utilized to define a licensing contract where the user settles a one-time fee for the privilege to use a photograph in perpetuity without settling royalties for each successive use.
  • Publicity Release Form: A photo release form that presents consent for a person's image or resemblance to be used in publicity or promotion.

Conclusion

Overall, a photo release form is a document granting permission to use an individual's image or resemblance in various forms of media. It is generally used when a photographer or a company wishes to use an individual's photo for retail or promotional purposes. The photo release form summarizes the specific terms and conditions of the photograph's use, including whether the person will receive remuneration and how the photo will be utilized.

If you are looking to get free pricing proposals from vetted lawyers that are 60% less than typical law firms, you can click here to get started. By comparing multiple proposals for free, you can save the time and stress of finding a quality lawyer for your business needs.


ContractsCounsel is not a law firm, and this post should not be considered and does not contain legal advice. To ensure the information and advice in this post are correct, sufficient, and appropriate for your situation, please consult a licensed attorney. Also, using or accessing ContractsCounsel's site does not create an attorney-client relationship between you and ContractsCounsel.


Need help with a Photo Release Form?

Create a free project posting
Clients Rate Lawyers 4.9 Stars
based on 11,053 reviews

Meet some of our Photo Release Form Lawyers

Jeremiah C. on ContractsCounsel
View Jeremiah
5.0 (47)
Member Since:
March 5, 2021

Jeremiah C.

Partner/Attorney at Law
Free Consultation
Houston
16 Yrs Experience
Licensed in NV, TX
Thomas Jefferson

Creative, results driven business & technology executive with 24 years of experience (15+ as a business/corporate lawyer). A problem solver with a passion for business, technology, and law. I bring a thorough understanding of the intersection of the law and business needs to any endeavor, having founded multiple startups myself with successful exits. I provide professional business and legal consulting. Throughout my career I've represented a number large corporations (including some of the top Fortune 500 companies) but the vast majority of my clients these days are startups and small businesses. Having represented hundreds of successful crowdfunded startups, I'm one of the most well known attorneys for startups seeking CF funds. I hold a Juris Doctor degree with a focus on Business/Corporate Law, a Master of Business Administration degree in Entrepreneurship, A Master of Education degree and dual Bachelor of Science degrees. I look forward to working with any parties that have a need for my skill sets.

Scott S. on ContractsCounsel
View Scott
5.0 (44)
Member Since:
October 27, 2021

Scott S.

Attorney
Free Consultation
New York, NY
17 Yrs Experience
Licensed in NY
Benjamin Cardozo School of Law

Scott graduated from Cardozo Law School and also has an English degree from Penn. His practice focuses on business law and contracts, with an emphasis on commercial transactions and negotiations, document drafting and review, employment, business formation, e-commerce, technology, healthcare, privacy, data security and compliance. While he's worked with large, established companies, he particularly enjoys collaborating with startups. Prior to starting his own practice in 2011, Scott worked in-house for over 5 years with businesses large and small. He also handles real estate leases, website and app Terms of Service and privacy policies, and pre- and post-nup agreements.

Benjamin W. on ContractsCounsel
View Benjamin
5.0 (32)
Member Since:
March 11, 2021

Benjamin W.

Founder
Free Consultation
Los Angeles, CA
9 Yrs Experience
Licensed in CA
UCLA School of Law

I am a California-barred attorney specializing in business contracting needs. My areas of expertise include contract law, corporate formation, employment law, including independent contractor compliance, regulatory compliance and licensing, and general corporate law. I truly enjoy getting to know my clients, whether they are big businesses, small start-ups looking to launch, or individuals needing legal guidance. Some of my recent projects include: -drafting business purchase and sale agreements -drafting independent contractor agreements -creating influencer agreements -creating compliance policies and procedures for businesses in highly regulated industries -drafting service contracts -advising on CA legality of hiring gig workers including effects of Prop 22 and AB5 -forming LLCs -drafting terms of service and privacy policies -reviewing employment contracts I received my JD from UCLA School of Law and have been practicing for over five years in this area. I’m an avid reader and writer and believe those skills have served me well in my practice. I also complete continuing education courses regularly to ensure I am up-to-date on best practices for my clients. I pride myself on providing useful and accurate legal advice without complex and confusing jargon. I look forward to learning about your specific needs and helping you to accomplish your goals. Please reach out to learn more about my process and see if we are a good fit!

Don G. on ContractsCounsel
View Don
4.9 (21)
Member Since:
March 1, 2021

Don G.

Attorney at law
Free Consultation
Oklahoma City, OK
23 Yrs Experience
Licensed in TX
Texas Tech School of Law

Texas licensed attorney specializing for 22 years in Business and Contract law with a focus on construction law and business operations. My services include General Business Law Advisement; Contract Review and Drafting; Legal Research and Writing; Business Formation; Articles or Instructive Writing; and more. I am able to draft and review contracts, and have experience with, contract law and business formation in any state. For more insight into my skills and experience, please feel free to visit my LinkedIn profile or contact me with any questions.

Adam B. on ContractsCounsel
View Adam
Member Since:
March 5, 2021

Adam B.

Managing Partner
Free Consultation
San Mateo, California
26 Yrs Experience
Licensed in CA
McGeorge School of Law

With over 25 years of experience in the technology sector, I am a strategic business counsel, outsourced general counsel, and a leader of high-performing legal teams aimed to help maximize the efficiency of all stakeholders. I recently joined the renewable energy space with the addition of a new client on its way to becoming the first Chinese battery company to build a battery manufacturing presence in the US beginning with a 1+ GWh cell and pack plant, and a domestic anode and cathode plant. In my most recent full-time role, I served as the Sr. Director and Assistant General Counsel at SMART Global Holdings, where I served as the general counsel for the HPC and AI division of this publicly traded holding company, comprised of four companies, before becoming the global head of the commercial legal function across all portfolio companies, including two multinational industry leaders. During much of my career, I provided outside legal services on a recurring basis for several years advising several high growth start-ups and venture firms as well as house hold names, and also led one of the country's fastest growing infrastructure resellers and managed services providers. My core competencies include contract review, commercial negotiation, legal operations, information security, privacy, supply chain and procurement, alliances and channel sales, HR, and general corporate. I am passionate about leveraging my legal skills to achieve business solutions, supporting innovation and growth in the technology sector, and helping maximize the commercial flow and efficiency at growing companies. I hold an undergraduate business degree, a JD, a MSBA Taxation, and certifications from the California Bar Association, Six Sigma, and ISM.

Ema T. on ContractsCounsel
View Ema
Member Since:
March 12, 2021

Ema T.

Contract and IP Attorney
Free Consultation
New York, NY
6 Yrs Experience
Licensed in NY
Chicago Kent

I am a NY licensed attorney experienced in business contracts, agreements, waivers and more, corporate law, and trademark registration. My office is a sole member Law firm therefore, I Take pride in giving every client my direct attention and focus. I focus on getting the job done fast while maintaining high standards.

Find the best lawyer for your project

Browse Lawyers Now

Quick, user friendly and one of the better ways I've come across to get ahold of lawyers willing to take new clients.

View Trustpilot Review

Need help with a Photo Release Form?

Create a free project posting
Clients Rate Lawyers 4.9 Stars
based on 11,053 reviews
Business lawyers by top cities
See All Business Lawyers
Photo Release Form lawyers by city
See All Photo Release Form Lawyers

ContractsCounsel User

Recent Project:
Release Form Drafting
Location: Nevada
Turnaround: Less than a week
Service: Drafting
Doc Type: Release Form
Number of Bids: 5
Bid Range: $3 - $675

ContractsCounsel User

Recent Project:
Submission Release Contract, Literary Work
Location: Michigan
Turnaround: Less than a week
Service: Contract Review
Doc Type: Release Form
Page Count: 2
Number of Bids: 2
Bid Range: $255 - $499

Need help with a Photo Release Form?

Create a free project posting
Clients Rate Lawyers 4.9 Stars
based on 11,053 reviews

Want to speak to someone?

Get in touch below and we will schedule a time to connect!

Request a call

Find lawyers and attorneys by city