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ContractsCounsel has assisted 59 clients with offer letters and maintains a network of 69 employment lawyers available daily. These lawyers collectively have 11 reviews to help you choose the best lawyer for your needs.

What Is an Offer Letter?

An offer letters, also known as a job offer letter, is a formal communication that establishes an agreement between an employee and employer. The employer sends the employee an employment offer letter that includes the terms of hire. These terms typically include title, pay rate, benefits, and stipulations.

Since an offer letter meaning and laws can vary from state-to-state, ensure that you speak with employment lawyers when using them during the course of your business.

Here is an article about offer letters.

What’s Included in an Offer Letter?

An offer letter is more than just a formal way to let someone know that they were hired. It also serves as a legal record for the prospective employee and your company. Ensure that you put the correct information when drafting an offer letter.

These are the items included in an offer letter:

  • Job details, including responsibilities, duties, hours, and travel requirements
  • Indication of whether the position is full-time, part-time, exempt, non-exempt, or contract
  • An acknowledgment that the letter is intended for offering a job
  • Salary offers and information about the pay cycle, bonuses, and commissions
  • Benefits that the employee will have, including health insurance, retirement, vacation, employee stock options, and paid time off (PTO)
  • Listings of any limitations and conditions of employment, such as a background check, credit check, or drug screening
  • How to handle employment termination, including a noncompete agreement, resignation letter request, and a severance agreement
  • Explain how the prospective employee can sign and return the letter to formally accept the terms in the offer letter
  • Close the letter with information about how the prospective employee can reach you with questions or concerns.

Some industries and businesses may want to include additional information as relevant in their offer letters. If you need legal advice about writing offer letters in your organization, employment lawyers can help you address any question you have.

Here is an article about what’s included in an offer letter.

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Purpose of an Offer Letter

The primary purpose of an offer letter is to offer a job to an employee. However, they also offer other unique advantages to both the employer and employee before beginning a working relationship.

Below, there are numerous purposes an offer letter provides, including:

  • Purpose #1: Establish the terms of employment.
  • Purpose #2: Create a paper trail of an employment offer.
  • Purpose #3: Give the prospective employee a chance to think about whether to accept or reject the role.
  • Purpose #4: Set the expectation of both the employer and employee.
  • Purpose #5: Act as a springboard for an employment contract negotiation.

There are other advantages associated with an offer letter. Poorly crafted offer letters can have the opposite intended effect on employers. Take the time to learn about how to write an offer letter so that you do not make this mistake with your business.

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How To Write An Offer Letter

Ensure that you understand how to write an offer letter from start-to-finish. Doing so helps you include all relevant details and avoids any critical steps when hiring an employee. It will also establish a repeatable process that you can use for future hires.

These are the steps for writing an offer letter:

  • Step #1: Start by identifying the employer’s name and sender’s title at the top of the page.
  • Step #2: Open the letter with a salutation to the job seeker and congratulate him or her.
  • Step #3: Include key details about the job, including the title, main duties, start date, compensation, and name of the employee’s manager.
  • Step #4: Leave a blank signature and dateline for the employee to sign.
  • Step #5: Provide a date of offer expiration in the letter.
  • Step #6: Give instructions for how the employee can return the signed letter.
  • Step #6: Conclude the letter with your name, job title, and contact information.
  • Step #7: Obtain company approval to send the letter.
  • Step #8: Send the letter to the employee via email or postal mail.
  • Step #9: Answer any questions or enter into negotiations with the employee.
  • Step #10: Begin formalizing the hiring process when the employee signs the letter.

Here is an article about creating an offer letter.

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Example of an Offer Letter

If you need an example of an offer letter, you can generally find a template on Microsoft Word or Google Docs. They can provide a great starting point for you to gather ideas. It is critical to remember that these templates are not customized for your situation, so they may lack key elements.

You can also do a Google search for offer letter examples. Again, you will run into the same situation as Microsoft or Google templates in terms of customization. However, you will be able to find additional options and information regarding offer letter examples through internet searches.

Here is another article featuring examples of offer letters.

Is an Offer Letter a Legal Document?

Offer letters can be a type of legal document. However, they are less formal than an employment agreement or employment contract. Also, employers are under no obligation to send an employment offer letter to new employees.

While even a simple offer letter or offer letter email offers flexibility, it is imperative that employers carefully write them since they can unknowingly become legally-binding instruments. As such, employers must review a proposed offer letter with labor lawyers before transmitting them.

By developing a standardized offer letter template, your organization can avoid making legal mistakes. Your labor lawyers can also create a boilerplate agreement that avoids creating a legally-binding agreement inadvertently. A breach of contract can result in serious employee disputes in the future.

ContractsCounsel Employee Offer Letter Image

Getting Help with An Offer Letter

While an offer letter may appear to be a simple document, it is essential to remember that it serves a legal purpose. As such, it is critical to draft and execute an offer letter that makes your employee feel welcome to the team while not missing any key details. Doing so may help your company avoid legal disputes in the future, mainly if you write the document with employment lawyers.

Getting help with an offer letter from employments lawyers will benefit your organization in several ways, including:

  • Receive legal advice on current and ongoing employment decisions.
  • Allow someone to handle employment offer letter negotiations on your behalf.
  • Ensure that all critical components of an offer letter and all employment-related documents comply with local, state, and federal laws.
  • Answer questions regarding compensation, benefits, and retirement packages.
  • Keep you informed of employee classification and types of employment rules as they related to offer letters.
  • Represent you in civil or administrative court proceedings and hearings.
  • Interpret legal jargon in communications that an employee or their lawyer sends to you.
  • Prevent any conflicts between employee handbooks and offer letters.
  • Draft additional employment contracts and agreements as necessary.

Many of the above-referenced issues are challenging for many reasons. Instead of leaving your offer letter to best guesses or boilerplate templates, get a customized document from labor lawyers. They will ensure that it accounts for every key legal issue that matters to your business and relevant laws.

Need Help from Labor Lawyers?

If you need help from labor lawyers in your state, post your offer letter project to ContractsCounsel. Start receiving proposals today at no cost!


ContractsCounsel is not a law firm, and this post should not be considered and does not contain legal advice. To ensure the information and advice in this post are correct, sufficient, and appropriate for your situation, please consult a licensed attorney. Also, using or accessing ContractsCounsel's site does not create an attorney-client relationship between you and ContractsCounsel.


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Vicki P. on ContractsCounsel
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Vicki P.

Attorney
Free Consultation
Danville, Pennsylvania
25 Yrs Experience
Licensed in PA, WI
Regent University School of Law

Vicki graduated from Regent University School of Law in Virginia Beach, Virginia in 1996. She is a licensed attorney. She has been admitted to Wisconsin since 1998 and Pennsylvania since 1999.

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Ryenne S.

Principal Attorney
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Chicago, IL
14 Yrs Experience
Licensed in IL
DePaul University College of Law

My name is Ryenne Shaw and I help business owners build businesses that operate as assets instead of liabilities, increase in value over time and build wealth. My areas of expertise include corporate formation and business structure, contract law, employment/labor law, business risk and compliance and intellectual property. I also serve as outside general counsel to several businesses across various industries nationally. I spent most of my early legal career assisting C.E.O.s, General Counsel, and in-house legal counsel of both large and smaller corporations in minimizing liability, protecting business assets and maximizing profits. While working with many of these entities, I realized that smaller entities are often underserved. I saw that smaller business owners weren’t receiving the same level of legal support larger corporations relied upon to grow and sustain. I knew this was a major contributor to the ceiling that most small businesses hit before they’ve even scratched the surface of their potential. And I knew at that moment that all of this lack of knowledge and support was creating a huge wealth gap. After over ten years of legal experience, I started my law firm to provide the legal support small to mid-sized business owners and entrepreneurs need to grow and protect their brands, businesses, and assets. I have a passion for helping small to mid-sized businesses and startups grow into wealth-building assets by leveraging the same legal strategies large corporations have used for years to create real wealth. I enjoy connecting with my clients, learning about their visions and identifying ways to protect and maximize the reach, value and impact of their businesses. I am a strong legal writer with extensive litigation experience, including both federal and state (and administratively), which brings another element to every contract I prepare and the overall counsel and value I provide. Some of my recent projects include: - Negotiating & Drafting Commercial Lease Agreements - Drafting Trademark Licensing Agreements - Drafting Ambassador and Influencer Agreements - Drafting Collaboration Agreements - Drafting Service Agreements for service-providers, coaches and consultants - Drafting Master Service Agreements and SOWs - Drafting Terms of Service and Privacy Policies - Preparing policies and procedures for businesses in highly regulated industries - Drafting Employee Handbooks, Standard Operations and Procedures (SOPs) manuals, employment agreements - Creating Employer-employee infrastructure to ensure business compliance with employment and labor laws - Drafting Independent Contractor Agreements and Non-Disclosure/Non-Competition/Non-Solicitation Agreements - Conducting Federal Trademark Searches and filing trademark applications - Preparing Trademark Opinion Letters after conducting appropriate legal research - Drafting Letters of Opinion for Small Business Loans - Drafting and Responding to Cease and Desist Letters I service clients throughout the United States across a broad range of industries.

Faryal A. on ContractsCounsel
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Faryal A.

Attorney/Counsel
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Houston
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University of Houston

Ms. Ayub is an attorney licensed to practice in Texas. Before moving to the US, she has a number of years of experience in contract review, analysis and drafting. Ms. Ayub is available to help you with your legal problems, as well as filling LLC and other business entity formation documents. To know more about her practice, please visit https://ayublawfirmpllc.com/.

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Alan B.

Business Attorney
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Tulsa, OK
10 Yrs Experience
Licensed in MO, MS, OK
University of Tulsa College of Law

At Barker Law, we provide clients with expertise in contract drafting and review, outside general counsel services, negotiation, commercial litigation, and regulatory navigation. We confidently handle transactional and regulatory matters for businesses and individuals. As our feedback shows, we excel at meeting and exceeding our clients needs.

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Angela P.

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I am an experienced New York Real Estate Attorney and Florida Licensed Title Agent with extensive knowledge in the Real Estate industry. With more than 20 + years and over 2500 closed transactions, I have become an expert at accurately assessing realtors', lenders' & investors' needs and proposing/implementing viable solutions that bring value to them. I focus on real estate settlement services, education, and training of real estate professionals. I am also skilled working with high-end clients, managing large and complex projects, building solid relationships, effectively and creatively solving complex issues, producing results under stress all with impeccable customer service.

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Having more than ten (10) years of experience in commercial law, I have garnered both relevant in-house and law firm experience. With more than a combined seven (7) years in-house experience, I have gained valuable insight in balancing the business needs with the legal risks and applying the legal skills I have acquired to various fields. I have specific experience with SaaS, vendor contracts, customer contracts, and general marketing agreements. Moreover, my law firm background has taught me to be detail-oriented and to be an effective negotiator in all types of commercial dealings.

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I have been practicing law since 2005 and am licensed in the state of Pennsylvania. I started in Pittsburgh, PA and then moved to Williamsport in 2007 where I have practiced family law almost exclusively since. I am the managing partner /owner of Protasio & Jasper, P.C. I have had multiple Pennsylvania Supreme Court family law cases that have changed the law in Pennsylvania. I pride myself on being able to arm clients with information so that they can make informed decisions about their case.

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Get a police report. The report should have the name of the other driver’s insurance carrier. The other driver should have liability insurance which will replace or repair your vehicle.

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