Wedding Photography Contract

Clients Rate Lawyers on our Platform 4.9/5 Stars
based on 4,123 reviews

Jump to Section

Need help with a legal contract?

Post Project Now

Post Your Project (It's Free)

Get Bids to Compare

 Hire Your Lawyer

What is a Wedding Photography Contract?

A wedding photography contract is a service contract between a couple and a wedding photographer to take pictures during their ceremony and reception.

The wedding photographer contract is a legal document, like an affidavit of marriage, that holds the photographer accountable for services and the clients responsible for paying for their pictures. As a result, both parties benefit from the contract, and it also offers financial protection.

When choosing a photographer for your wedding, you should consider their experience, references, reputation, and scope of services. For example, a photography contract may be limited to pictures of the ceremony or include pictures and videos of the vows and reception.

A photography contract may also include a liability waiver. This waiver releases the photographer from legal or financial responsibility if the bride, groom, wedding party, or guests sustain an injury while staging photos.

Here is an article that outlines what wedding photography includes.

What Should a Wedding Photography Contract Include?

A service contract for a photographer should clearly state the expectations and requirements of their role.

A photography contract has many points to outline that ensure the clients get what they pay for. Setting expectations early in the professional relationship will lead to a positive outcome for everyone involved.

The bride(s) and groom(s) should meet with the photographer before the wedding to select a photography package, discuss what pictures they would like, and outline their contract agreement.

The wedding photography contract should cover several key points.

Point 1. The Time and Location(s)

Any legal document for a service should describe when, where, and how long an activity will occur. This ensures that the photographer has set working hours. The couple does not assume footage will be taken after a certain period, e.g., at an after-party or before a ceremony.

Details to include are:

  • The address of the ceremony, reception, and any other locations to be included in the photography package.
  • The name of each venue the photographer will shoot at.
  • The wedding date, including the month, day, year, and times (e.g., 10 A.M. to 5 P.M.)
Meet some lawyers on our platform

Jose P.

1 project on CC
View Profile

Michael M.

183 projects on CC
View Profile

Gregory F.

4 projects on CC
View Profile

Karen S.

1 project on CC
View Profile

Point 2. Details of the Package

Rather than simply stating “wedding day package,” a wedding photography contract should include a numerical list of pictures and services included in the clients’ package. This should be the same information that will be on their invoice.

For example, rather than “preparation photos,” a contract should say, “20 to 30 photos of pre-ceremony styling for the bride(s) and/or groom(s).”

Specifying work hours, location, and quantity is crucial to ensure the couple is happy with their selected package. In addition, the photographer should itemize the number of pictures in the final package and any editing services to be applied.

They may outline how long they will shoot in terms of work hours. For example, the photographer may offer “up to 6 hours of full event coverage” or “8 hours of coverage to start at the beginning of the ceremony (11 am)”.

This portion should also include when you can expect to receive proofs of the photos, how you will receive them, and any copyright details about your photos. In addition, you may add stipulations about how and where your photographer can share your wedding photos, such as on social media, as references to potential clients, and their website.

ContractsCounsel Wedding Photography Contract Image

Image via Pexels by Rene Asmussen

Point 3. Payment Arrangements

Will the couple require a down payment to secure the photographer’s time? Will they pay for the full package after reviewing the pictures and being satisfied with the results? Is the payment a lump sum, or are clients charged separately for the photographer’s time and services?

You should ask all of these questions during contract negotiation before signing a contract during contract negotiation. The service contract should outline the agreed-upon price, terms of payment, and payment methods. Ensure that the legal document covers any reimbursements, cancellation fees, and refunds.

Make sure that your contract also includes the cost of your deposit and when it is to be paid.

Point 4. Timeframe

A couple should have a definitive timeframe for when they will receive their final wedding photos. The contract should outline the final quantity, type of photos (i.e., physical or digital), and all relevant deliverables.

The bride(s) and groom(s) should be aware of how many pictures they will receive, how they will receive them, and where they will be able to acquire them or download them.

Point 5. Rescheduling and Cancellation Requirements/Fees

If the wedding photographer applies any fees or rescheduling or canceling, they should write them in the contract. In addition to the price, the photographer should also include any time restrictions for clients to reschedule and cancel.


For example, a contract might state that the couple must provide at least one month's notice before rescheduling or canceling to receive a full or partial refund. They may also include any fees they charge clients for last-minute cancellations. This could include a non-refundable deposit.

Point 6. Liability

A photography contract should include a model release that waives the photographer and any affiliates from liability in the event of injury, disability, or death during their photo session.

Unless these result from direct acts or negligence on the photographer’s behalf, they should not be responsible for injuries brought upon wedding party members or guests by their actions or outside circumstances.

You can read this guide to learn more about wedding photography contracts.

What is the Average Deposit for a Wedding Photographer?

The price for a wedding photographer will always vary by location, the details of a package, and the size of the wedding. However, the average deposit for a wedding photographer is 50% of the total package paid at least 30 days before the wedding date.

Here is an article that explains how much a wedding photographer costs and what couples can expect the price to cover.

How To Write a Wedding Photography Contract

The easiest way to write a wedding photography contract is to use a free template. These can be added to or modified according to the unique needs of a business or its clients.

A photographer can also use an invoice template to reflect the figures used in the wedding contract. This article has a free photography service contract template for you to use.

Terms to Review in a Wedding Photography Contract

There are many terms to include in a wedding contract. Still, essential terms include the time and location of services, payment agreements, liability waivers, and the photographer’s conditions for rescheduling and cancellations.

Before you sign a wedding photography contract, make sure to review:

  • Details of the package.
  • The deposit, final price, dates, and methods of payment.
  • Photographer’s expected hours of service.
  • Breach of contract conditions and penalties.
  • The liability waiver for the photographer’s legal responsibility.

How Does Paying a Wedding Photographer Work?

Photographers all set their own rules when it comes to receiving payment. First, they should issue you an invoice for the package you agreed to purchase. This invoice should include the final price you will pay for all of their work.

Many payment options are available, including cash, bank transfer, credit card, Venmo, and PayPal. The payment method, date of payment, deposit amount, and final cost should all be in the contract.

This article reviews photography payment and what to expect when you book a photographer.

Why Is it Important to Have a Signed Wedding Photography Contract?

A wedding photographer service contract ensures both the couple and photographer receive their desired outcomes through the arrangement. The couple will receive beautiful pictures while the photographer receives compensation for their time and labor.

The contract also protects the photographer against any unfair expectations, last-minute cancellations, missed payments, or legal liability for injuries a wedding member sustains during their shoot.

Additionally, the contract helps set expectations, clarify details, and establish standards for conduct and deliverables on both parties’ end.

Here is an article covering the key features of a good wedding photography contract and its benefits.

Get Help with a Wedding Photography Contract

Do you need help drafting or reviewing a wedding photography contract? Post a project in ContractsCounsel’s marketplace to receive flat fee bids for your project. All lawyers in our network are vetted by our team and peer-reviewed by our customers for you to review before hiring.

How ContractsCounsel Works
Hiring a lawyer on ContractsCounsel is easy, transparent and affordable.
1. Post a Free Project
Complete our 4-step process to provide info on what you need done.
2. Get Bids to Review
Receive flat-fee bids from lawyers in our marketplace to compare.
3. Start Your Project
Securely pay to start working with the lawyer you select.

Meet some of our Wedding Photography Contract Lawyers

Joseph L. on ContractsCounsel
View Joseph
5.0 (13)
Member Since:
July 26, 2021

Joseph L.

Attorney
Free Consultation
CT
40 Yrs Experience
Licensed in CT
Southwestern University School of Law

Mr. LaRocco's focus is business law, corporate structuring, and contracts. He has a depth of experience working with entrepreneurs and startups, including some small public companies. As a result of his business background, he has not only acted as general counsel to companies, but has also been on the board of directors of several and been a business advisor and strategist. Some clients and projects I have recently done work for include a hospitality consulting company, a web development/marketing agency, a modular home company, an e-commerce consumer goods company, an online ordering app for restaurants, a music file-sharing company, a company that licenses its photos and graphic images, a video editing company, several SaaS companies, a merchant processing/services company, a financial services software company that earned a licensing and marketing contract with Thomson Reuters, and a real estate software company.

Harry S. on ContractsCounsel
View Harry
5.0 (1)
Member Since:
July 27, 2021

Harry S.

Director
Free Consultation
London
9 Yrs Experience
Licensed in NY
BPP

Stirk Law is a law firm based in London that advises on dispute resolution, commercial and corporate arrangements, employment and private wealth. We are experts in our areas and experienced in advising on complex and high value matters in the UK and internationally. We have extensive onshore and offshore experience across a variety of areas such as the administration of trusts together with complex fraud and trust disputes. Our expertise includes the conduct of significant and high-value cases valued at up to in excess of £1 billion over a combined 40 years of legal practice in England, Jersey and Guernsey. As well as having a large international network, we work closely with a corporate investigations and risk advisory business based in London and Vienna. Together we can deliver a holistic service for cases involving fraud, dissipation of assets or other illegal activity.

Talin H. on ContractsCounsel
View Talin
5.0 (1)
Member Since:
July 29, 2021

Talin H.

Owner
Free Consultation
Chicago
14 Yrs Experience
Licensed in IL
DePaul College of Law

Talin has over a decade of focused experience in business and international law. She is fiercely dedicated to her clients, thorough, detail-oriented, and gets the job done.

Max M. on ContractsCounsel
View Max
4.9 (17)
Member Since:
July 12, 2021

Max M.

Business Attorney
Free Consultation
Baltimore, Maryland
16 Yrs Experience
Licensed in MD
Georgetown University Law Center

Results oriented business attorney focusing on the health care sector. Formerly worked in Biglaw doing large multi-million dollar mergers and acquisitions, financing, and outside corporate counsel. I brought my skillset to the small firm market, provide the highest level of professionalism and sophistication to smaller and startup companies.

Jaroslaw P. on ContractsCounsel
View Jaroslaw
Member Since:
July 20, 2021

Jaroslaw P.

Associate
Free Consultation
Warsaw, Poland
16 Yrs Experience
Licensed in AK
Wroclaw University - Law

Attorney - I graduated in Law from the University of Wroclaw and in Economics from the Scottish University of Aberdeen; My legal interests include, in particular: contracts, intellectual property, and corporate law, as well as transactional / regulatory advisory along with related risk management (M&A); The industries with which I have worked most often are: IT, real estate and construction, professional sport, industrial chemistry and medicine, oil & gas, energy, and financial services; I possess many years of experiences working with international entities for which I have prepared and negotiated contracts, as well as (due diligence) reports, analyses, litigation documents, and presentations; Apart from law firms, I have also worked for investment banks and big 4 - thanks to that I also gained financial, technological, and consulting experiences; I shall be described by: accuracy, openness, honesty, concreteness, a broad approach to the problem, and ... a lack of bad manners, along with a good sense of humour :)

Yaser M. on ContractsCounsel
View Yaser
Member Since:
July 21, 2021

Yaser M.

Self Employed
Free Consultation
Houston
13 Yrs Experience
Licensed in TX
University of London

I have practiced law in foreign jurisdiction for more than 11 years and more than one year in Texas. I am Texas licensed attorney. Practice areas include Corporate: incorporation of business entities, drafting of operating agreements, by-laws, and business contracts; Commercial: business disputes, demand letters, cease and desist lettera, dealing with insurance companies, negotiations, settlements of disputes, commercial real estate, and business litigation Litigation: business disputes, personal injury, civil rights, cross-border matters, maritime matters, drafting of litigation pleadings, motion practice, legal research, white-collar defense.

Stanley K. on ContractsCounsel
View Stanley
Member Since:
July 29, 2021

Stanley K.

Corporate Attorney
Free Consultation
Waltham, MA
29 Yrs Experience
Licensed in CA, MA, TX
University of Texas School of Law

Stan provides legal services to small to medium-sized clients in the New England region, and throughout the U.S. and abroad. His clients are involved in a variety of business sectors, including software development, e-commerce, investment management and advising, health care, manufacturing, biotechnology, telecommunications, retailing, and consulting and other services. Stan focuses on the unique needs of each of his clients, and seeks to establish long term relationships with them by providing timely, highly professional services and practical business judgment. Each client's objectives, business and management styles are carefully considered to help him provide more focused and relevant services. Stan also acts as an outsourced general counsel for some of his clients for the general management of their legal function, including the establishment of budgets, creation of internal compliance procedures, and the oversight of litigation or other outside legal services.

Find the best lawyer for your project

Browse Lawyers Now

Want to speak to someone?

Get in touch below and we will schedule a time to connect!

Request a call