ContractsCounsel Logo
Home Types of Contracts Lease Termination Letter

Jump to Section

A lease termination letter informs a tenant or owner that the lease will soon expire and it clarifies the obligations of each party throughout the transfer. When a lease agreement expires, the landlord and lessee can either continue or terminate the lease, depending on the lease provisions. However, no matter the circumstance, it is always advisable to send a written notice to continue or terminate the lease agreement. The most reasonable way to prove something in court is to record everything in writing, so you always have evidence in case any legal action is required.

What is a Lease Termination Letter?

In simpler terms, this lease termination letter acts as a notice to vacate the property. State laws typically demand that landlords provide tenants adequate notice with sufficient time when they decide to end a lease rather than maintain the tenant. The length of this period varies depending on the state and the tenancy agreement, usually between 30 and 60 days.

The tenant may be subject to harsh repercussions if they continue to occupy the property after the lease's expiration date. The paperwork must also include several crucial pieces of data about the tenant's contract. These specifics cover the notice period and what will happen to the security deposit. A copy of the assessment performed when they moved in is something else that would be beneficial to include with these letters.

In addition, you must deliver the letter with at least 30 days' notice for a month-to-month lease. The owner should offer a 30, 60, or 90-day notice for a fixed-term lease. These are merely broad ranges, although they may differ based on regional legislation.

In rare circumstances, the landlord might not be able to end the lease. It is particularly true if the landlord tries to terminate the contract early. Landlords that attempt to do so will probably need to speak with a lawyer and present a letter of early lease termination.

How to Write a Lease Termination Letter?

Below are some elements you must include in a lease termination letter.

  • Introduction

    An introduction should be near the beginning of this letter, as it is with every Letter landlords write. This introduction provides the tenant with all the required contact information in case the renter has any questions.

  • Objective

    The letter's overall aim should remain covered in the next paragraph. The goal of this letter would be to inform the renter that their lease is being terminated. The letter should also mention the leasing agreement's start date and official termination date.

    In addition, it's crucial to specify how long the tenant truly has to leave the property. You can put a specific date or a specific amount of days. A copy of the original lease agreement is also included for their consideration. They can review it in this manner and address any queries or worries.

  • Examinations

    The next part of the letter should explain what will happen with the inspections. Landlords typically conduct two primary inspections —one at move-in and one at move-out. The lessee is informed in this section that they must set aside time for the move-out examination.

    Typically, landlords will choose the dates or let the tenant make the selection. If the owner wants to save time, the move-out inspection date may coincide with the move-out date. A comment regarding the inspections may also be a good idea. It might motivate the tenant to keep the rental unit in good shape for the move-out inspection.

  • Alternate Address

    The letter should ask the tenant for any forwarding addresses as one of its closing clauses. The landlord has to know this information in case there are any interactions after the tenant vacates. However, the refund of the security deposit is the main reason the landlord needs to know this information.

    Although security deposit policies are generally governed by state and local legislation, individual rental agreements may have varied requirements. Finally, it's helpful to include a brief statement about the renter and how they can get in touch with you if they have any queries or issues.

Meet some lawyers on our platform

Samuel R.

67 projects on CC
CC verified
View Profile

Steven S.

16 projects on CC
CC verified
View Profile

Valerie L.

77 projects on CC
CC verified
View Profile

Damien B.

16 projects on CC
CC verified
View Profile

Various Types of Lease Termination Letters

Below are some prominent types of termination letters.

  • Letter of Termination of Tenancy

    If a lease contains a termination clause, tenants may choose to vacate the property early under certain conditions by utilizing a letter of tenancy termination. Even without a lease termination clause, tenants may be able to break their lease in certain circumstances (like a military deployment).

  • Letter of the Termination Lease Agreement

    A landlord or property manager might use a termination of lease letter to advise a tenant that their lease will end on a specific date or is about to end. It might happen if the renter breaks the lease terms or the landlord sells the property.

What Will Happen If a Tenant Disregards a Letter Terminating Their Lease?

Tenants may disregard their termination letter if they don't want to finish their lease. After that, you might be forced to proceed with an eviction. However, you must first confirm that your lease termination letter was indeed delivered. While you can send a lease termination letter, it may be wiser to deliver it yourself or have a constable or officer serve it because it is the landlord's responsibility to ensure that the tenant receives a notice.

Nevertheless, speaking with your tenant first might be a better option. Perhaps your tenant needs or wants extra time to leave. If you can reach a compromise, it can save you both the trouble of evading the eviction procedure. Foreclosures become a matter of public record, which could act as a black mark for a tenant and make it more difficult for them to rent a house in the future. Additionally, the procedure can be expensive and time-consuming for a landlord.

Why Is a Lease Termination Letter Recommended?

Even if a landlord and reliable tenant get along well, letters terminating the contract are usually required. They ensure that expectations and the day the lease expires are aligned for both the landlord and the tenants. If you are not reinstating the lease because you want to sell the place, the tenant frequently pays rent after the due date, or the property is uninhabitable due to weather, you may use a lease termination notice.

Moreover, if the tenant refuses to pay a rent increment, you may also use a letter terminating the lease. Some tenants will break the lease terms, forcing you to end the agreement early. Owners in this circumstance require a formal Notice to Quit letter summarizing their violation and choice to terminate the lease. Moreover, you will require a different letter if you evict your tenant before the end of the lease duration.

If there are any problems or misconceptions, a lease termination letter records the lease's expiration. When something is in writing, the renter cannot argue that they didn't understand the conditions or deadlines.

Key Terms

  • Arrears: Arrear is a financial phrase that indicates you are lacking in your payments, which can refer to a lease or any other statement. So if you think you will get delayed in your rent payment, it is essential to inform your property supervisor as early as feasible and discuss your occurrences so you can make arrangements with your rent payment.
  • Co-Tenant: Co-tenants are two people who sign one rental agreement, consenting that both will live in the unit and share accountability for renting the residential property. Both co-tenants are equally accountable for the premise, including following all lease contract provisions.
  • Eviction: An eviction is a statutory procedure in which a property supervisor formally terminates a lease prematurely and asks a lessee to leave the premises. Eviction generally results from violating the prerequisites of the lease, such as forgetting to settle rent or unlawfully subleasing the rental premises.

Conclusion

A lease termination letter clears up any ambiguities between you and your tenant and safeguards you against claims that you failed to inform them that you wouldn't renew their lease. So if you need any help drafting your lease termination letter, do not hesitate to call our expert attorneys at ContractsCounsel.


ContractsCounsel is not a law firm, and this post should not be considered and does not contain legal advice. To ensure the information and advice in this post are correct, sufficient, and appropriate for your situation, please consult a licensed attorney. Also, using or accessing ContractsCounsel's site does not create an attorney-client relationship between you and ContractsCounsel.


Need help with a Lease Termination Letter?

Create a free project posting
Clients Rate Lawyers 4.9 Stars
based on 11,053 reviews

Meet some of our Lease Termination Letter Lawyers

Mark P. on ContractsCounsel
View Mark
5.0 (8)
Member Since:
July 21, 2023

Mark P.

Owner
Free Consultation
Kansas City, MO
9 Yrs Experience
Licensed in KS, MO, NE, TX
University of Missouri - Kansas City

www.parachinilaw.com I represent a diverse mix in a vast array of specialties, including litigation, contracts, compliance, business and financial strategies, and emerging industries. Credit for this foundation of strength goes to those who taught me. Skilled professors and professionals fostered my powerful educational and professional background. Prior to law school, I earned dual Bachelor’s degrees in Business Administration & Accounting from Peru State College. I received a Master of Business Administration degree from Chadron State College. My ambitions did not stop there. While working full time as a Senior Accountant for the University of Missouri, Columbia, I achieved the lifelong goal of becoming a licensed Certified Public Accountant (CPA). Mizzo provided excellent opportunities and amazing experiences. Managing over $50M in government and private research funding was a gift. As a high ranking professional in the Department of Research, I was given priceless insight into the greatest scientific, journalistic, medical, and legal minds in the world. My passion for successful growth did not, and has not stopped. I graduated summa cum laude (top 3%) with a Doctorate in Law, emphasizing in urban, land use and environmental/toxic tort law from the University of Missouri, Kansas City. This success lead to invaluable experiences of serving as Hon. Brian C. Wimes' judicial clerk for the U.S. District Court for the W. D. of Missouri, as a staff editor/writer for UMKC Law Review, and as a litigation and transactional attorney with Lathrop GPM (fka Lathrop & Gage). My professional and personal network is expansive, with established relationships throughout the U.S. and overseas. Although I engage in legal practice all over the country, I maintain law licenses in Missouri, Kansas, and Nebraska. Federally, I hold licenses in the W.D. and E.D. of Missouri and the District of Nebraska. To offer extra value, efficiency, and options, I maintain a CPA license and am obtaining a real-estate brokerage license.

Sara S. on ContractsCounsel
View Sara
4.9 (75)
Member Since:
July 14, 2023

Sara S.

Attorney
Free Consultation
Washington, D.C.
4 Yrs Experience
Licensed in DC, MD
American University Washington College of Law

With over ten years of intellectual property experience, I’m happy to work on your contractual matter. I am very diligent and enjoy meeting tight deadlines. Drafting memoranda, business transactional documents, termination notices, cease and desist letters, licenses and letter agreements are all in my wheelhouse! Working in a variety of fields, from construction to pharmaceutical, I enjoy resolving any disputes that come across my desk.

Albert M. on ContractsCounsel
View Albert
5.0 (6)
Member Since:
February 8, 2021

Albert M.

Attorney
Free Consultation
Woodbury, NJ
21 Yrs Experience
Licensed in NJ
Rutgers School of Law - Camden

I am a New Jersey licensed attorney and I have been in practice for over nineteen years. My practice mainly consists of representing public entities (municipalities, school boards, etc) and businesses, both small and large. In that capacity, much of work consists of drafting, reviewing and revising contracts.

Jose P. on ContractsCounsel
View Jose
5.0 (1)
Member Since:
February 13, 2021

Jose P.

Partner
Free Consultation
San Antonio, Dallas
24 Yrs Experience
Licensed in TX
University of Pennsylvania

I am a corporate lawyer with expertise working with small businesses, venture capital and healthcare. Previously, I worked at large law firms, as well as head attorney for companies. I graduated from Harvard College and University of Pennsylvania Law School. I speak 5 languages (Spanish, French, Italian and Russian, plus English), visited over 60 countries, and used to compete in salsa dancing!

Briana C. on ContractsCounsel
View Briana
5.0 (55)
Member Since:
February 15, 2021

Briana C.

Founder, Branch Legal LLC
Free Consultation
Boston, MA
12 Yrs Experience
Licensed in CA, MA, NY
Columbia University School of Law

Legal services cost too much, and are often of low quality. I have devoted my law practice to providing the best work at the most affordable price—in everything from defending small businesses against patent trolls to advising multinational corporations on regulatory compliance to steering couples through a divorce.

Sean D. on ContractsCounsel
View Sean
Member Since:
January 26, 2021

Sean D.

Business Attorney
Free Consultation
Elkridge, Maryland
26 Yrs Experience
Licensed in MD
University of Maryland Francis King Carey School of Law

Accomplished and results-driven business attorney with extensive experience in commercial real estate / project finance, commercial transactions, and entity formations, that possesses a winning blend of subject matter expertise, skill in client relationship management, and practical experience. Leverages a unique mix of legal, strategic, and analytical expertise that consistently meets and surpasses client expectations. Specialties: Commercial Real Estate Law, Contract Negotiation, Entity Formation, Joint Ventures, Procurement, Lease/Buy/Sell Transactions, Business Consultations, Team Leadership, and Economic Development

Jonathan D. on ContractsCounsel
View Jonathan
Member Since:
February 8, 2021

Jonathan D.

Principal
Free Consultation
Miami
6 Yrs Experience
Licensed in FL
Florida International University School of Law

Miami-based duly licensed attorney and customs broker with significant experience in various types of supply chain business agreements, as well as experience in entertainment law.

Find the best lawyer for your project

Browse Lawyers Now

Quick, user friendly and one of the better ways I've come across to get ahold of lawyers willing to take new clients.

View Trustpilot Review

Need help with a Lease Termination Letter?

Create a free project posting
Clients Rate Lawyers 4.9 Stars
based on 11,053 reviews
Real Estate lawyers by top cities
See All Real Estate Lawyers
Lease Termination Letter lawyers by city
See All Lease Termination Letter Lawyers

ContractsCounsel User

Recent Project:
Leasing Agreement
Location: Texas
Turnaround: Less than a week
Service: Contract Review
Doc Type: Lease Termination Letter
Page Count: 8
Number of Bids: 1
Bid Range: $400

ContractsCounsel User

Recent Project:
Lien release
Location: Florida
Turnaround: Over a week
Service: Drafting
Doc Type: Lease Termination Letter
Number of Bids: 1
Bid Range: $1

Need help with a Lease Termination Letter?

Create a free project posting
Clients Rate Lawyers 4.9 Stars
based on 11,053 reviews

Want to speak to someone?

Get in touch below and we will schedule a time to connect!

Request a call

Find lawyers and attorneys by city