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What Is a Lease Agreement?
A lease agreement is a legal document outlining the rental terms for either a commercial or residential property between the property owner, also known as the landlord or lessor, and the renter, also known as the tenant or lessee. These documents can also be called apartment leases or lease forms.
Creating a thorough and effective lease agreement is very important as it protects all parties involved throughout the length of the lease. While many landlords begin with boilerplate lease agreements, the language and terms are negotiable by all parties until signed, at which point the lease agreement becomes a legally binding document.
Types of Leases
People can lease all manner of property, including items like cars and boats. Most frequently, however, lease agreements are used for real estate, both residential and commercial. A few of the most common types of leases include:
- Commercial lease: Commercial property like offices.
- Condominium lease: A residential property that shares some building amenities with other tenants.
- Family member lease: For family members leasing property.
- Hunting lease: To use private property for hunting.
- Lease-to-own lease: Provides the option to purchase the property from the landlord.
- Month-to-month lease: A type of short-term lease agreement.
- Parking space lease: To use for parking a vehicle on private property.
- Room lease: Leasing a single room within a home.
Used for single-family homes, apartments, and other residential properties.
- Sublet lease: A lease created by the renter for adding a renter to the lease.
- Short-term lease: Used for short-term leases of unusual periods.
- Weekly lease: Used often for vacation properties.
Elements of a Lease Agreement
Lease agreement terms can differ greatly depending on the type of lease and the specific needs of the renter and landlord. However, basic elements include:
- Contact information: Include information for the landlord and all adults who will live at the property.
- Property details: Describe the property with its address, square footage, amenities, and other important identifiers.
- Lease specifics: Explain the type of lease, such as residential, and the terms, such as the end date.
- Rent details: List the monthly rent amount and the date it's due each month.
- Rights and obligations: Provide the rights for the landlord and tenants, such as entry or giving notices.
- Dispute resolution: Outline the steps to resolve any disputes over the property or lease agreement.
- Deposit and fees: List the amount of any security or other deposits or additional fees.
- Occupancy limits: Provide specifics for how many people and who specifically can reside at the property.
- Restrictions: List any restrictions, like installing additional appliances or making changes to permanent fixtures.
- Pets: Describe whether or not pets are allowed and the specifics related to pets on the property.
- Maintenance and repairs: List what maintenance and repairs are provided by the landlord.
- Utilities: Explain who is responsible for paying which utilities.
Addendum, Disclosures, and Notices
Some leases require additional documentation in the form of addenda, disclosures, and notices. Usually, disclosures are included with the initial lease, while addenda and notices can be added to the lease later.
- Addendum: An addendum is an addition to the lease. Common examples include adding pet terms to a lease or documenting a change in one of the renters.
- Disclosures: Disclosures are often legally required to ensure renters understand all aspects of the property they're renting. An example might be the possible existence of old lead paint in a home built prior to a certain date.
- Notices: Notices are official announcements. For example, a renter might give notice that they don't intend to renew their lease for another year.
Lease Agreement End Dates
Leases generally have two possible end dates — either fixed term or automatic renewal. Fixed-term end dates provide a specific time frame in which the lease is active. At the end of the lease, both parties must agree to renew and either include an addendum to the lease extending its length or write up a new lease. An automatic renewal continues indefinitely unless either the landlord or the renter provides notice dissolving the lease.
Image via Unsplash by Sebastian Herrmann
Lease Agreement vs. Rental Agreement
Often, the terms "lease agreement" and "rental agreement" are used interchangeably. However, some people do use them to mean specific things, so it's essential that you clarify with the other parties involved in a lease agreement what the terms of the contract are.
Generally, lease agreements refer to long-term property contracts, usually over 30 days. Lease agreements also tend to have fixed-term end dates. Rental agreements, by contrast, refer to short-term property contracts, usually under 30 days. These often renew automatically.
What Is a Rent-to-Own Lease Agreement?
Rent-to-own lease agreements, also called option-to-purchase or lease-to-own agreements, give the renter the option to buy the property at a predetermined price. In most cases, the renter pays an option fee to the landlord for the right to purchase the property later. If the renter decides not to go through with the purchase, then the landlord keeps the option fee.
Lease Agreement Laws
Every state in the country has its own laws and regulations regarding leasing and renting property. If you're a landlord, it's vital you understand the laws for your state to ensure your lease agreement properly accounts for all the legal necessities for you and your tenants. Most states have laws outlining:
- General landlord and tenant rights.
- Security deposits.
- Landlord's access to the property once the tenant takes up residence.
- Late rent payments.
- Lease agreement violations.
How to Create a Lease Agreement
Landlords have a couple of options when writing a lease agreement. You can create your own by using a standard template and adjusting it to meet the needs of your tenants. However, if you're not well-versed in the landlord and tenant laws that govern your state, you may not adequately cover all the necessary terms in your lease. It's often better to consult a contract attorney who can help you draft a lease agreement that protects both you and your tenant while meeting all state legal obligations.
When writing or reviewing a lease, you'll probably come across some industry terms. These are the most common and important to understand:
- Alterations: Changes to the property, such as paint or fixtures.
- Appliances: Items like ranges and refrigerators that are included with the property.
- Cosigner: A third-party who helps the primary tenant pay the rent.
- Furnishings: A list of all included furniture like tables, couches, and beds.
- Guarantor: A third-party who will pay the rent if the primary tenant cannot.
- Governing law: Reference to the state laws that govern the lease.
- Guests: The number of people who can visit the property at one time.
- House rules: Agreed-upon rules like quiet hours.
- Insurance: Disclosure of any landlord-provided insurance protection for the tenants.
- Late charges: The amount of money the tenant will have to pay in addition to their rent if payment is late.
- Monthly rent: The amount of money due each month.
- Parking: Explanation of whether parking is included, where, and for how many vehicles.
- Receipt of agreement: All parties must have a copy of the signed lease for it to be valid.
- Renewal option: An explanation of the terms and conditions related to renewing the lease.
- Security deposit: The amount of the security deposit and the terms for the tenant to get it back at the end of the lease.
- Subletting: An explanation of whether subletting is allowed and the specifics for adding a subletter.
- Termination: Specifics for early termination of the lease and any monetary penalties associated.
- Utilities: A description of which party is responsible for which utilities.
Lease agreements are legally binding agreements, so the language within the lease must be clear and comprehensive. Consider using the expertise of a contract lawyer to help you craft an effective lease agreement that protects everyone involved.
Meet some of our Lease Agreement Lawyers
Brad is a business attorney with experience helping startup and growing companies in a variety of industries. He has served as general counsel for innovative companies and has developed a broad knowledge base that allows for a complete understanding of business needs.
I am an attorney located in Denver, Colorado with 13 years of experience working with individuals and businesses of all sizes. My primary areas of practice are general corporate/business law, real estate, commercial transactions and agreements, and M&A. I strive to provide exceptional representation at a reasonable price.
Chris Sawan is a JD/CPA who practices in the area of business law, contracts and franchising in the State of Ohio.
As an experienced contracts professional, I offer an affordable method to have your contracts reviewed! With my review of your contract, you can understand and reduce risks, negotiate better terms, and be your own advocate. I am an Attorney, Board Member, and Freelance Writer with a Bachelor of Arts degree, magna cum laude, in Film, Television and Theatre (“FTT”) from The University of Notre Dame. I was awarded The Catherine Hicks Award for outstanding work in FTT as voted on by the faculty. I graduated, cum laude, from Quinnipiac University School of Law, where I earned several awards for academics and for my work in the Mock Trial and Moot Court Honor Societies. Additionally, in my career, I have had much success as an in-house Corporate Attorney with a broad range of generalist experience and experience in handling a wide variety of legal matters of moderate to high exposure and complexity. My main focus in my legal career has been contract drafting, review, and negotiation. I also have a background in real estate, hospitality, sales, and sports and entertainment, among other things.
Elizabeth is an experienced attorney with a demonstrated history of handling transactional legal matters for a wide range of small businesses and entrepreneurs, with a distinct understanding of dental and medical practices. Elizabeth also earned a BBA in Accounting, giving her unique perspective about the financial considerations her clients encounter regularly while navigating the legal and business environments. Elizabeth is highly responsive, personable and has great attention to detail. She is also fluent in Spanish.
Abby is an attorney and public policy specialist who has fused together her experience as an advocate, education in economics and public health, and passion for working with animals to create healthier communities for people and animals alike. At Opening Doors PLLC, she helps housing providers ensure the integrity of animal accommodation requests, comply with fair housing requirements, and implement safer pet policies. Abby also assists residents with their pet-related housing problems and works with community stakeholders to increase housing stability in underserved communities. She is a nationally-recognized expert in animal accommodation laws and her work has been featured in The Washington Post, USA Today, Bloomberg, and Cosmopolitan magazine.
First in-house counsel for small TX-based company operating in the Middle East. Experienced with drafting, revising, and editing a variety of domestic and international contracts.