Florida Labor Laws
Florida Leave Laws
Florida Wage Payment Laws
Explore Agreements
Jump to Section
Florida Personnel Record Laws
Florida personal record laws establish the rules surrounding employee rights, records retention, compliance, and other requirements. Employers may honor records requests as well as charge the employee a reasonable copying fee.
Below, find out everything employers and employees need to know about Florida personnel records:
Employee Rights to Personnel Records
Employee rights to personnel records are clear. They have a right to access their personnel records in specific situations.
However, there are exceptions to the rule according to classification.
- Private sector: Employees don’t have the right to review files but could if they allow it.
- Union: Union contracts may allow workers to access their personnel files.
- Public sector: The Florida Public Records Act protects public workers’ rights to access their records.
If employees have a right to their file and the employer denies it, Florida employment lawyers can help you handle the case. They can also help Florida employers defend false allegations.
Employers Requirements for Personnel Records
Employer requirements for personnel record involved record retention, compliance, and other employee file requirements. However, employers shouldn’t retain the following:
- Healthcare records
- Immigration forms
- Unrelated job information
Keeping these records on file can result in a civil rights violation. File laws by state will vary. If you have out-of-state employees, check with an attorney to ensure that you still comply with the Fair Labor Standards Act (FLSA).
Records Retention Requirements
There’s no specific Florida statute regarding records retention and employment personnel files. However, the general rule is that you should keep them from up to three years after resignation or termination.
Child Labor Records Retention Requirements
Child labor records retention requirements are more specific than those that apply to adults. Employers must keep information on file throughout the duration of employment that proves the child’s age.
Document copies that prove the child’s age include:
- Driver’s licenses
- Age certificates
- Visas
- Passports
- Birth certificates
All Florida employers are subject to this record retention requirement under child labor laws. Use the standard guideline of three years to play it safe.
Complying with Personnel Record Laws
Complying with personnel record laws is essential to maintaining public policy in Florida. They’re critical to handling labor disputes, answering future questions, and more. Employers can keep records as long as they wish but should maintain them for at least three years.
Florida labor lawyers can help you comply with personnel record laws in Florida.
184 projects on CC
CC verified
ContractsCounsel is not a law firm, and this post should not be considered and does not contain legal advice. To ensure the information and advice in this post are correct, sufficient, and appropriate for your situation, please consult a licensed attorney. Also, using or accessing ContractsCounsel's site does not create an attorney-client relationship between you and ContractsCounsel.
Meet some of our Employment Lawyers
David D.
Experienced in-house attorney with focus on acquisitions, divestitures, general corporate matters and litigation support.
"Not many lawyers I trust.. David is the exception. I've worked with several lawyers over the past 60 years and David is one of the best. One of the few lawyers, in whose hands, I'm comfortable putting my financial life in. Thank you........Alan Todd"
Myrna L.
I am a licensed attorney in California. I worked as a Contract Manager for the State of California for 14 years, negotiating and developing contracts and grants funded by federal and state government. As a former owner of a real estate/property management company and real estate asset manager for corporations, non profit organizations and government entities, I negotiated sales and managements of industrial, commercial, and residential properties including development of contracts, leases, subleases, options, and sales agreements. As an attorney, I have worked on contracts, labor/employment cases, real estate, landlord/tenant and probate cases. https://myrnalimattorneyatlaw.com
"Myrna provided good advice about my situation and a reasonable resolution was achieved. Thanks for your help!"
August 1, 2023
Mervin F.
Greetings, I am a Miami based attorney, running a solo practice, looking to expand my reach and help some people out.
Expert Legal Chat
Instantly connect with a verified lawyer to get professional answers.
ContractsCounsel made it very easy to find a lawyer to help our company with its legal questions.
August 2, 2023
Dennis W.
2008 - Present: Sole Practitioner – Dennis W. Winkler, P.C. Practice primarily in finance and business transactions, as well as commercial real estate transactions. Represent developers, investors, lenders, and businesses, in such matters as: corporate entity selection, drafting and negotiating complex asset purchase agreements, corporate mergers and sales, stock purchase agreements, and various other business contracts for closely related businesses. Involved in a variety of real estate developments, multi-family apartment buildings, construction and acquisition financing, commercial leasing, sophisticated workout transactions, joint ventures, and tax-deferred exchanges. Advise on tax and other savings incentives available to business owners and real estate owners in Illinois. Advise companies involved in related real estate activities such as sales, leasing, property management, brokerage, and construction. Tax experience that includes the representation of taxpayers in State and Federal controversies including: sales/excess tax disputes and responsible parties’ tax assessment protest. Additionally, Dennis has experience in the protest of real estate taxes of commercial and multi-family real estate. As a legal and business advisor, Dennis is committed to helping clients find, develop, and close deals that further their business objectives. Dennis regularly advises entrepreneurs and closely held businesses on matters incidental to their day-to-day business operations as well as their capital raising and start-up needs, corporate structure, private equity raises, and operating agreements. Much like general counsel, Dennis’s breadth of experience allows him to not only provide strategic planning and routine business transactional support to companies, but he also regularly advises on a number of unique issues facing companies by spotting issues and engaging specialists when needed, such as intellectual property, environmental, and bankruptcy counsel. As such, Dennis has been actively involved in sales and acquisitions of manufacturing companies, trucking companies, and logistics companies.
August 3, 2023
Noelle S.
I have been practicing law in Minnesota for the past 17 years, in general civil practice. My primary focus is employment law and contracts.
August 3, 2023
Shane S.
I have 13+ years of experience as a real estate, construction, and general transactional lawyer focused on drafting and negotiating commercial leases, purchase and sale agreements, contractor and design professional agreements, etc.
Find the best lawyer for your project
Browse Lawyers NowFlorida Employment lawyers by city
- Boca Raton Employment Lawyers
- Cape Coral Employment Lawyers
- Clearwater Employment Lawyers
- Coral Springs Employment Lawyers
- Davie Employment Lawyers
- Deltona Employment Lawyers
- Fort Lauderdale Employment Lawyers
- Fort Myers Employment Lawyers
- Gainesville Employment Lawyers
- Hialeah Employment Lawyers
- Hollywood Employment Lawyers
- Jacksonville Employment Lawyers
- Lakeland Employment Lawyers
- Miami Employment Lawyers
- Miami Gardens Employment Lawyers
- Miramar Employment Lawyers
- Orlando Employment Lawyers
- Palm Bay Employment Lawyers
- Pembroke Pines Employment Lawyers
- Pompano Beach Employment Lawyers
- Port St. Lucie Employment Lawyers
- Saint Petersburg Employment Lawyers
- Tallahassee Employment Lawyers
- Tampa Employment Lawyers
- West Palm Beach Employment Lawyers